Summary Checklist - SFU-Archives/digital-transfer GitHub Wiki

This checklist gives a summary of all actions, with a link to the detailed guidelines.

1.1 Initiate or receive request to transfer

• Can be initiated by producer or archivist.

1.2 Accept or reject request

• See Transfer Validation Checklist.

1.3 Determine transfer method

• Use detachable Deposit drive if transfer is large (>3GB); otherwise SFU Vault.

1.4 Create Accession record

• AIS Archives module > Accessions.

1.5 Prepare deposit folder or drive

• Create a Deposit folder on SFU Vault or prepare / deliver an detachable Deposit drive.

1.6 Send authorization notice

• Include Accession number and link to Deposit folder on SFU Vault (if applicable).

2.1 Create a project folder

• Include a sub-folder for reports.

2.2 Advise on creation of transfer package

• See support documentation for DART (forthcoming).

2.3 Receive notice of deposit

• SFU Vault will send notification of activity on the Deposit folder.

2.4 Copy transfer package to project folder

• If using [rsync] for copying from Deposit drive:

rsync --archive --verbose --checksum /path/to/source/ /path/to/destination/

3.1 Scan for viruses

• Run ClamAV in Terminal window; update virus definitions before running scan (freshclam)

clamscan -ri --log=/path/to/log-file.txt /path/to/target/folder

3.2 Validate Bag

• Use DART > Jobs > Validate a Bag

3.3 Document directory structure

• Run Tree in Terminal window

tree -d --charset=unicode > /path/to/tree.txt /path/to/transfer/folder

3.4 Analyze files

• Run Brunnhilde in Terminal window.

brunnhilde.py -nz /path/to/transfer/folder /path/to/output/folder

3.5 Create analysis reports

• Upload Brunnhilde data to the AIS Digital Transfer Tool to generate reports.

3.6 Accept or reject the transfer

• See Transfer Validation Checklist

3.7 Upload Bag data to the AIS Accession record

• AIS script from the Accessions table.

4.1 Upload Transfer package to staging server

• Use scp to copy validated Transfer package to the Archives' bastion host.

4.2 Determine whether restrictions apply

• If in doubt, assume transfers includes restricted information.

4.3 Ingest Transfer package to Archivematica

4.4 Register Backlog AIP in the AIS

• Copy entry from Archivematica Dashbord for import to AIS.

5.1 Send Completion notice to producer

5.2 Delete transitory copies of the Transfer package

5.3 Update the Accession record

5.4 File documentation on the Collection file

Last updated: Jan 18, 2024