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Ross Scroggs edited this page Mar 25, 2024 · 43 revisions

Users - Shared Drives

API documentation

Query documentation

Definitions

<ColorHex> ::= "#<Hex><Hex><Hex><Hex><Hex><Hex>"
<ColorNameGoogle> ::=
        asparagus|bluevelvet|bubblegum|cardinal|chocolateicecream|denim|desertsand|
        earthworm|macaroni|marsorange|mountaingray|mountaingrey|mouse|oldbrickred|
        pool|purpledino|purplerain|rainysky|seafoam|slimegreen|spearmint|
        toyeggplant|vernfern|wildstrawberries|yellowcab
<ColorNameWeb> ::=
        aliceblue|antiquewhite|aqua|aquamarine|azure|beige|bisque|black|blanchedalmond|
        blue|blueviolet|brown|burlywood|cadetblue|chartreuse|chocolate|coral|
        cornflowerblue|cornsilk|crimson|cyan|darkblue|darkcyan|darkgoldenrod|darkgray|
        darkgrey|darkgreen|darkkhaki|darkmagenta|darkolivegreen|darkorange|darkorchid|
        darkred|darksalmon|darkseagreen|darkslateblue|darkslategray|darkslategrey|
        darkturquoise|darkviolet|deeppink|deepskyblue|dimgray|dimgrey|dodgerblue|
        firebrick|floralwhite|forestgreen|fuchsia|gainsboro|ghostwhite|gold|goldenrod|
        gray|grey|green|greenyellow|honeydew|hotpink|indianred|indigo|ivory|khaki|
        lavender|lavenderblush|lawngreen|lemonchiffon|lightblue|lightcoral|lightcyan|
        lightgoldenrodyellow|lightgray|lightgrey|lightgreen|lightpink|lightsalmon|
        lightseagreen|lightskyblue|lightslategray|lightslategrey|lightsteelblue|
        lightyellow|lime|limegreen|linen|magenta|maroon|mediumaquamarine|mediumblue|
        mediumorchid|mediumpurple|mediumseagreen|mediumslateblue|mediumspringgreen|
        mediumturquoise|mediumvioletred|midnightblue|mintcream|mistyrose|moccasin|
        navajowhite|navy|oldlace|olive|olivedrab|orange|orangered|orchid|
        palegoldenrod|palegreen|paleturquoise|palevioletred|papayawhip|peachpuff|
        peru|pink|plum|powderblue|purple|red|rosybrown|royalblue|saddlebrown|salmon|
        sandybrown|seagreen|seashell|sienna|silver|skyblue|slateblue|slategray|
        slategrey|snow|springgreen|steelblue|tan|teal|thistle|tomato|turquoise|violet|
        wheat|white|whitesmoke|yellow|yellowgreen
<ColorName> ::= <ColorNameGoogle>|<ColorNameWeb>
<ColorValue> ::= <ColorName>|<ColorHex>

<JSONData> ::= (json [charset <Charset>] <String>) | (json file <FileName> [charset <Charset>]) |

<OrgUnitID> ::= id:<String>
<OrgUnitPath> ::= /|(/<String>)+
<OrgUnitItem> ::= <OrgUnitID>|<OrgUnitPath>

<DriveFileACLRole> ::=
        manager|organizer|owner|
        contentmanager|fileorganizer|
        contributor|writer|editor|
        commenter|
        viewer|reader
<DriveFileACLType> ::= anyone|domain|group|user
<DriveFilePermission> ::=
        anyone|anyonewithlink|
        user:<EmailAddress>|group:<EmailAddress>|
        domain:<DomainName>|domainwithlink:<DomainName>;<DriveFileACLRole>
<DriveFilePermissionID> ::=
        anyone|anyonewithlink|id:<String>
<DriveFilePermissionIDorEmail> ::=
        <DriveFilePermissionID>|<EmailAddress>
<DriveFilePermissionList> ::=
        "<DriveFilePermission>(,<DriveFilePermission)*"
<DriveFilePermissionIDList> ::=
        "<DriveFilePermissionID>(,<DriveFilePermissionID>)*"
<DriveFilePermissionEntity> ::=
         <DriveFilePermissionList> |
         <JSONData> |
         <FileSelector> |
         <CSVFileSelector> |
         <CSVkmdSelector> |
         <CSVDataSelector>
<DriveFilePermissionIDEntity> ::=
         <DriveFilePermissionIDList> |
         <JSONData> |
         <FileSelector> |
         <CSVFileSelector> |
         <CSVkmdSelector> |
         <CSVDataSelector>

<SharedDriveACLRole> ::=
        manager|organizer|owner|
        contentmanager|fileorganizer|
        contributor|writer|editor|
        commenter|
        viewer|reader
<SharedDriveACLRoleList> ::= "<SharedDriveACLRole>(,<SharedDriveACLRole>)*"
<SharedDriveID> ::= <String>
<SharedDriveName> ::= <String>
<SharedDriveEntity> ::=
        <SharedDriveID>|
        (teamdriveid <SharedDriveID>)|(teamdriveid:<SharedDriveID>)|
        (teamdrive <SharedDriveName>)|(teamdrive:<SharedDriveName>)

<SharedDriveFieldName> ::=
        backgroundimagefile|
        backgroundimagelink|
        capabilities|
        colorrgb|
        createdtime|
        id|
        name|
        themeid
<SharedDriveFieldNameList> ::= "<SharedDriveFieldName>(,<SharedDriveFieldName>)*"

<SharedDriveIDEntity> ::= (teamdriveid <DriveFileItem>) | (teamdriveid:<DriveFileItem>)
<SharedDriveNameEntity> ::= (teamdrive <SharedDriveName>) | (teamdrive:<SharedDriveName>)
<SharedDriveFileNameEntity> ::= (teamdrivefilename <DriveFileName>) | (teamdrivefilename:<DriveFileName>)
<SharedDriveFileQueryEntity> ::= (teamdrivequery <QueryDriveFile>) | (teamdrivequery:<QueryDriveFile>)
<SharedDriveFileQueryShortcut> ::=
        all_files | all_folders | all_google_files | all_non_google_files | all_items

<SharedDriveFileEntity> ::=
        <SharedDriveIDEntity> [<SharedDriveFileQueryShortcut>] |
        <SharedDriveNameEntity> [<SharedDriveFileQueryShortcut>] |
        <SharedDriveFileNameEntity> |
        <SharedDriveFileQueryEntity> |
        <FileSelector> | <CSVkmdSelector> | <CSVSubkeySelector>) | <CSVDataSelector>)

<SharedDriveRestrictionsSubfieldName> ::=
        adminmanagedrestrictions|
        allowcontentmanagerstosharefolders|
        copyrequireswriterpermission|
        domainusersonly|
        drivemembersonly|teammembersonly|
        sharingfoldersrequiresorganizerpermission

Each pair of restrictions below are equivalent:

allowcontentmanagerstosharefolders true
sharingfoldersrequiresorganizerpermission false

allowcontentmanagerstosharefolders false
sharingfoldersrequiresorganizerpermission true

GUI API permission name mapping

GUI setting API setting
Manager organizer
Content manager fileOrganizer
Contributor writer
Commenter commenter
Viewer reader

Display Shared Drive themes

gam <UserTypeEntity> show teamdrivethemes

Manage Shared Drives

Create a Shared Drive

The user that creates a Shared Drive is given the permission role organizer for the Shared Drive,

gam <UserTypeEntity> create teamdrive <Name>
        [(theme|themeid <String>)|
         ([customtheme <DriveFileID> <Float> <Float> <Float>] [color <ColorValue>])]
        (<SharedDriveRestrictionsSubfieldName> <Boolean>)*
        [hide <Boolean>] [ou|org|orgunit <OrgUnitItem>]
        [errorretries <Integer>] [updateinitialdelay <Integer>] [updateretrydelay <Integer>]
        [(csv [todrive <ToDriveAttribute>*] (addcsvdata <FieldName> <String>)*) | returnidonly]
  • themeid - a Shared Drive themeId obtained from show teamdrivethemes
  • customtheme - set the backgroundImageFile property described here: https://developers.google.com/drive/v3/reference/teamdrives
    • <Float> - X coordinate, typically 0.0
    • <Float> - Y coordinate, typically 0.0
    • <Float> - width, typically 1.0
  • color - set the Shared Drive color
  • <SharedDriveRestrictionsSubfieldName> <Boolean> - Set Shared Drive Restrictions
  • hide <Boolean> - Set Shared Drive visibility

If any attributes other than themeid are specified, GAM must create the Drive and then update the Drive attributes. Even though the Create API returns success, the Update API fails and reports that the Drive does not exist.

  • errorretries <Integer> - Number of create/update error retries; default value 5, range 0-10
  • updateinitialdelay <Integer> - Initial delay after create before update: default value 10, range 0-60
  • updateretrydelay <Integer> - Retry delay when update fails; default value 10, range 0-60

For this reason, GAM waits updateinitialdelay <Integer> seconds after the create before attempting the update. GAM repeats the update errorretries <Integer> times waiting updateretrydelay <Integer> between tries if the Update API continues to fail.

This is acceptable when creating a single Shared Drive, for bulk Shared Drive creation see Bulk Create Shared Drives.

This option is only available when the command is run as an administrator.

By default, the user and Shared Drive name and ID values are displayed on stdout.

  • csv [todrive <ToDriveAttribute>*] - Write user, Shared Drive name and ID values to a CSV file.
    • addcsvdata <FieldName> <String> - Add additional columns of data from the command line to the output
  • returnidonly - Display just the ID of the created Shared Drive as output When either of these options is chosen, no infomation about Shared Drive restrictions or hiding will be displayed.

To retrieve the Shared Drive ID with returnidonly:

Linux/MacOS
teamDriveId=$(gam user user@domain.com create teamdrive ... returnidonly)
Windows PowerShell
$teamDriveId = & gam user user@domain.com create teamdrive ... returnidonly

Bulk Create Shared Drives

Most Shared Drive attributes can't be applied as part of the create, the Drive must be created and then updated with the desired attributes.

As a newly created Drive can't be updated for 30+ seconds; split the operation into two commands: create and update.

Make a CSV file SharedDriveNames.csv with at least two columns, User and name.

gam redirect csv ./SharedDrivesCreated.csv multiprocess csv SharedDriveNames.csv gam user "~User" create teamdrive "~name" csv

This will create a three column CSV file SharedDriveNamesIDs.csv with columns: User,name,id

  • There will be a row for each Shared Drive.

Use the SharedDrivesCreated.csv file to apply the desired options/attributes.

gam redirect stdout ./SharedDrivesUpdated.txt multiprocess redirect stderr stdout csv ./SharedDrivesCreated.csv gam user "~User" update shareddrive "~id" [options/attributes as desired]

Update Shared Drive settings

This command is used to set basic Shared Drive settings.

gam <UserTypeEntity> update teamdrive <SharedDriveEntity> [adminaccess|asadmin] [name <Name>]
        [(theme|themeid <String>)|
         ([customtheme <DriveFileID> <Float> <Float> <Float>] [color <ColorValue>])]
        (<SharedDriveRestrictionsSubfieldName> <Boolean>)*
        [hide|hidden <Boolean>] [ou|org|orgunit <OrgUnitItem>]
  • themeid - a Shared Drive themeId obtained from show teamdrivethemes
  • customtheme - set the backgroundImageFile property described here: https://developers.google.com/drive/v3/reference/teamdrives
  • color - set the Shared Drive color
  • <SharedDriveRestrictionsSubfieldName> <Boolean> - Set Shared Drive Restrictions
  • hidden <Boolean> - Set Shared Drive visibility

This option is only available when the command is run as an administrator.

Delete a Shared Drive

gam <UserTypeEntity> delete teamdrive <SharedDriveEntity> [allowitemdeletion] [adminaccess|asadmin]

By default, deleting a Shared Drive that contains any files/folders will fail. The allowitemdeletion option allows a Super Admin to delete a non-empty Shared Drive. This is not reversible, proceed with caution.

Change Shared Drive visibility

gam <UserTypeEntity> hide teamdrive <SharedDriveEntity>
gam <UserTypeEntity> unhide teamdrive <SharedDriveEntity>

Display Shared Drives

gam <UserTypeEntity> show teamdriveinfo <SharedDriveEntity>
gam <UserTypeEntity> info teamdrive <SharedDriveEntity>
        [fields <SharedDriveFieldNameList>]
        [guiroles [<Boolean>] [formatjson]
gam <UserTypeEntity> show teamdriveinfo <SharedDriveEntity>
        [fields <SharedDriveFieldNameList>]
        [guiroles [<Boolean>] [formatjson]
gam <UserTypeEntity> show teamdrives
        [matchname <RegularExpression>] (role|roles <SharedDriveACLRoleList>)*
        [fields <SharedDriveFieldNameList>]
        [guiroles [<Boolean>] [formatjson]

By default, Gam displays all Teams Drives accessible by the user.

  • matchname <RegularExpression> - Display Shared Drives with names that match a pattern.
  • (role|roles <SharedDriveACLRoleList>)* - Display Shared Drives where the user has one of the specified roles.

By default, Gam displays the information as an indented list of keys and values.

  • formatjson - Display the fields in JSON format.
gam <UserTypeEntity> print teamdrives [todrive <ToDriveAttribute>*]
        [matchname <RegularExpression>] (role|roles <SharedDriveACLRoleList>)*
        [fields <SharedDriveFieldNameList>] [formatjson [quotechar <Character>]]

By default, Gam displays all Teams Drives accessible by the user.

  • matchname <RegularExpression> - Display Shared Drives with names that match a pattern.
  • (role|roles <SharedDriveACLRoleList>)* - Display Shared Drives where the user has one of the specified roles.

The Google Drive API does not list roles for Shared Drives so GAM generates a role from the capabilities:

  • commenter - canComment: True, canEdit: False
  • reader - canComment: False, canEdit: False
  • writer - canEdit: True, canTrashChildren: False
  • fileOrganizer - canTrashChildren: True, canManageMembers: False
  • organizer - canManageMembers: True

By default, the Drive API role names are displayed, use guiroles to display the Google Drive GUI role names.

API: GUI
commenter: Commenter
fileOrganizer: Content manager
organizer: Manager
reader: Viewer
writer: Contributor

By default, Gam displays the information as columns of fields; the following option causes the output to be in JSON format,

  • formatjson - Display the fields in JSON format.

By default, when writing CSV files, Gam uses a quote character of double quote ". The quote character is used to enclose columns that contain the quote character itself, the column delimiter (comma by default) and new-line characters. Any quote characters within the column are doubled. When using the formatjson option, double quotes are used extensively in the data resulting in hard to read/process output. The quotechar <Character> option allows you to choose an alternate quote character, single quote for instance, that makes for readable/processable output. quotechar defaults to gam.cfg/csv_output_quote_char. When uploading CSV files to Google, double quote " should be used.

Manage Shared Drive access

These commands must be issued by a user with Shared Drive permission role organizer.

Process single ACLs.

gam <UserTypeEntity> add drivefileacl <SharedDriveFileEntity>
        anyone|(user <UserItem>)|(group <GroupItem>)|(domain <DomainName>)
        (role <DriveFileACLRole>) [withlink|(allowfilediscovery|discoverable [<Boolean>])]
        [expires|expiration <Time>] [sendemail] [emailmessage <String>] [showtitles]
gam <UserTypeEntity> update drivefileacl <SharedDriveFileEntity> <DriveFilePermissionIDorEmail>
        (role <DriveFileACLRole>) [withlink|(allowfilediscovery|discoverable [<Boolean>])]
        [expires|expiration <Time>] [removeexpiration [<Boolean>]] [showtitles]
gam <UserTypeEntity> delete drivefileacl <SharedDriveFileEntity> <DriveFilePermissionIDorEmail>
        [showtitles]

By default, when an ACL is added/updated, GAM outputs details of the ACL. The nodetails option suppresses this output.

By default, the file ID is displayed in the output; to see the file name, use the 'showtitles` option; this requires an additional API call per file.

Process multiple ACLs.

gam <UserTypeEntity> add permissions <DriveFileEntity> <DriveFilePermissionEntity>
        [expires|expiration <Time>] [sendemail] [emailmessage <String>]
        <PermissionMatch>* [<PermissionMatchAction>]
gam <UserTypeEntity> delete permissions <DriveFileEntity> <DriveFilePermissionIDEntity>
        <PermissionMatch>* [<PermissionMatchAction>]

Permission matching only applies when the <JSONData> variant of <DriveFilePermissionEntity> and <DriveFilePermissionIDEntity> is used.

When adding permissions from JSON data, there is a default match: pm not role owner em that disables ownership changes. If you want to process all permissions, enter pm em to clear the default match.

When adding permissions from JSON data, permissions with deleted true are never processed.

When deleting permissions from JSON data, permissions with role owner true are never processed.

Display Shared Drive access

These commands are used to display the ACLs on Shared Drives themselves, not the files/folders on the Shared Drives.

Display Shared Drive access for specific Shared Drives

These commands must be issued by a user with Shared Drive permission role organizer.

gam <UserTypeEntity> show drivefileacls <DriveFileEntity>
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [oneitemperrow] [showtitles] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        (orderby <DriveFileOrderByFieldName> [ascending|descending])*
        [formatjson] [adminaccess|asadmin]
gam <UserTypeEntity> print drivefileacls <DriveFileEntity> [todrive <ToDriveAttribute>*]
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [oneitemperrow] [showtitles] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        (orderby <DriveFileOrderByFieldName> [ascending|descending])*
        [formatjson [quotechar <Character>]] [adminaccess|asadmin]

By default, all Shared Drives specified are displayed; use the following option to select a subset of those Shared Drives.

  • <PermissionMatch>* [<PermissionMatchAction>] pmselect - Use permission matching to select Shared Drives

By default, all ACLS are displayed; use the following option to select a subset of the ACLS to display.

  • <PermissionMatch>* [<PermissionMatchAction>] - Use permission matching to display a subset of the ACLs for each Shared Drive; this only applies when pmselect is not specified

With print drivefileacls or show drivefileacls formatjson, the ACLs selected for display are all output on one row/line as a repeating item with the matching file id. When oneitemperrow is specified, each ACL is output on a separate row/line with the matching Shared Drive id and name. This simplifies processing the CSV file with subsequent Gam commands.

By default, when writing CSV files, Gam uses a quote character of double quote ". The quote character is used to enclose columns that contain the quote character itself, the column delimiter (comma by default) and new-line characters. Any quote characters within the column are doubled. When using the formatjson option, double quotes are used extensively in the data resulting in hard to read/process output. The quotechar <Character> option allows you to choose an alternate quote character, single quote for instance, that makes for readable/processable output. quotechar defaults to gam.cfg/csv_output_quote_char. When uploading CSV files to Google, double quote " should be used.

Display Shared Drive access for selected Shared Drives

These commands must be issued by a user with Shared Drive permission role organizer.

gam <UserTypeEntity> show teamdriveacls
        adminaccess [teamdriveadminquery|query <QueryTeamDrive>]
        [matchname <RegularExpression>] [orgunit|org|ou <OrgUnitPath>]
        [user|group <EmailAddress> [checkgroups]] (role|roles <SharedDriveACLRoleList>)*
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [oneitemperrow] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        [formatjson [quotechar <Character>]]
gam <UserTypeEntity> print teamdriveacls [todrive <ToDriveAttribute>*]
        adminaccess [teamdriveadminquery|query <QueryTeamDrive>]
	[matchname <RegularExpression>] [orgunit|org|ou <OrgUnitPath>]
        [user|group <EmailAddress> [checkgroups]] (role|roles <SharedDriveACLRoleList>)*
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [oneitemperrow] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        [formatjson [quotechar <Character>]]

By default, all Shared Drives are displayed; use the following options to select a subset of Shared Drives:

  • teamdriveadminquery|query <QueryTeamDrive> - Use a query to select Shared Drives
  • matchname <RegularExpression> - Retrieve Shared Drives with names that match a pattern.
  • orgunit|org|ou <OrgUnitPath> - Only Shared Drives in the specified Org Unit are selected
  • <PermissionMatch>* [<PermissionMatchAction>] pmselect - Use permission matching to select Shared Drives

By default, all ACLS are displayed; use the following options to select a subset of the ACLS to display.

  • user|group <EmailAddress> [checkgroups] - Display ACLs for the specified <EmailAddress> only; if there is no ACL for <EmailAddress> and checkgroups is specified, display any ACLs for groups that have <EmailAddress> as a member.
  • role|roles <SharedDriveACLRoleList> - Display ACLs for the specified roles only.
  • <PermissionMatch>* [<PermissionMatchAction>] - Use permission matching to display a subset of the ACLs for each Shared Drive; this only applies when pmselect is not specified

With print teamdriveacls or show teamdrivecls formatjson, the ACLs selected for display are all output on one row/line as a repeating item with the matching Shared Drive id. When oneitemperrow is specified, each ACL is output on a separate row/line with the matching Shared Drive id and name. This simplifies processing the CSV file with subsequent Gam commands.

By default, when writing CSV files, Gam uses a quote character of double quote ". The quote character is used to enclose columns that contain the quote character itself, the column delimiter (comma by default) and new-line characters. Any quote characters within the column are doubled. When using the formatjson option, double quotes are used extensively in the data resulting in hard to read/process output. The quotechar <Character> option allows you to choose an alternate quote character, single quote for instance, that makes for readable/processable output. quotechar defaults to gam.cfg/csv_output_quote_char. When uploading CSV files to Google, double quote " should be used.

Display empty folders on a Shared Drive

This command must be issued by a user with Shared Drive permission role organizer.

gam <UserTypeEntity> print emptydrivefolders [todrive <ToDriveAttribute>*]
        select <SharedDriveEntity>

Change User1 Shared Drive access to User2

# Get Shared Drives for User1
gam redirect csv ./U1SharedDrives.csv user user1@domain.com print shareddriveacls pm emailaddress user1@domain.com em oneitemperrow
# For each of those Shared Drives, delete User1 access
gam redirect stdout ./DeleteU1SharedDriveAccess.txt multiprocess redirect stderr stdout gam delete drivefileacl "~id" "~permission.emailAddress"
# For each of those Shared Drives, add User2 with the same role that User1 had
gam redirect stdout ./AddU2SharedDriveAccess.txt multiprocess redirect stderr stdout gam create drivefileacl "~id" user user2@domain.com role "~permission.role"

Delete empty folders on a Shared Drive

This command must be issued by a user with Shared Drive permission role organizer.

gam <UserTypeEntity> delete emptydrivefolders <SharedDriveEntity>

Empty the trash on a Shared Drive

This command must be issued by a user with Shared Drive permission role organizer.

gam <UserTypeEntity> empty drivetrash <SharedDriveEntity>

Commands not applicable to Shared Drives

    gam <UserTypeEntity> transfer drive <UserItem> [keepuser]
    gam <UserTypeEntity> transfer ownership <DriveFileEntity> <UserItem> [includetrashed] (orderby <DriveOrderByFieldName> [ascending|descending])* [preview] [filepath] [todrive <ToDriveAttribute>*]
    gam <UserTypeEntity> claim ownership <DriveFileEntity> [skipids <DriveFileEntity>] [skipusers <UserTypeEntity>] [subdomains <DomainNameEntity>] [includetrashed] [restricted [<Boolean>]] [writerscantshare [<Boolean>]] [preview] [filepath] [todrive <ToDriveAttribute>*]
    gam <UserTypeEntity> collect orphans (orderby <DriveOrderByFieldName> [ascending|descending])*
        [targetuserfoldername <DriveFileName>] [preview] [todrive <ToDriveAttribute>*]

Need more help? Ask on the GAM Discussion Group

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Installation

Configuration

Notes and Information

Definitions

Command Processing

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Client Access

Special Service Account Access

Service Account Access

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