Inpatient Patient Deposits - hmislk/hmis GitHub Wiki

Inpatient — Patient Deposits

Not the same as "Make a Deposit". This article covers an older, separate BHT-deposit feature reached from the dashboard's Deposits panel (Column 4). For the newer Make a Payment / Make a Deposit buttons in the Billing panel, see Inpatient — Make a Payment and Make a Deposit.

Deposits are advance payments collected from the patient or their guarantor during the admission. They are held against the BHT and automatically applied when the final bill is settled. If the deposit exceeds the final bill, the balance is refunded.

Pages:

  • /inward/bht_deposit_of_admitted_patient.xhtml — collect deposit for a currently admitted patient
  • /inward/bht_deposit_of_not_discharged_patient.xhtml — deposits for not-yet-discharged patients
  • /inward/bht_deposit_of_not_discharged_patient_by_bht.xhtml — search by BHT number
  • /inward/bht_deposit_by_created_date_all.xhtml — all deposits by collection date
  • /inward/bht_deposit_by_discharge_date.xhtml — deposits by discharge date

(Controller reference removed pending verification — the previous "InwardPaymentController" attribution here was outdated: that controller now backs the separate Make a Payment feature, not this one.)

Collecting a Deposit

  1. Open the deposit page from the Admission Profile Dashboard (Deposits panel) or from the inpatient menu.
  2. Search for the patient by BHT or name.
  3. Enter the deposit amount.
  4. Select the payment method (cash, card, etc.).
  5. Click Collect Deposit.

A deposit receipt is printed. Multiple deposits can be collected across the admission — each creates a separate deposit record linked to the BHT.

Deposit Summary

The deposit summary view (accessible from the Admission Profile) shows all deposits collected for the BHT with date, amount, and payment method. The total is displayed for easy reference during billing.

Application at Final Billing

When the final bill is processed:

  • All deposit totals for the BHT are summed
  • Deposits are subtracted from the final bill amount
  • The payment screen shows the net payable after deposits
  • If deposits > final bill, the difference is shown as a refund amount

Deposit Search Pages

Multiple search pages allow finance staff to review deposit collections:

Page Filter
By admitted patient Active admissions only
By not-discharged Not yet discharged
By BHT number Specific BHT lookup
By creation date All deposits in a date range
By discharge date Deposits on BHTs discharged in a period
By both dates Combined date filter

Cancelling a Deposit

(This section is unverified — pending confirmation of the actual cancellation page for this BHT-deposit feature. The page previously listed here, /inward/inward_deposit_cancel_bill_payment.xhtml, does not exist in the codebase and should not be relied on.)

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