Inpatient Make a Payment and Make a Deposit - hmislk/hmis GitHub Wiki

Inpatient — Make a Payment and Make a Deposit

The Inpatient Dashboard's Billing panel has two side-by-side buttons for collecting money from a patient during an admission: Make a Payment and Make a Deposit. They look and behave identically — same form, same payment methods, available at any point during the admission — but every bill they create is tagged and numbered separately, so cashiers, reports, and audits can always tell which is which.

Do not confuse either of these with:

  • Inpatient — Patient Deposits (bht_deposit_of_admitted_patient.xhtml and related pages) — an older, separate deposit-collection feature reached from a different part of the dashboard.
  • Inpatient — Final Bill Payment — settling the balance due after the final bill is generated, a different screen entirely.

Where to find them

Open the Inpatient Dashboard for the admission, then look in the Billing panel (Column 2):

Billing panel showing Make a Payment and Make a Deposit side by side

Button Page Controller Privilege
Make a Payment /inward/inward_bill_payment.xhtml InwardPaymentController InwardDoctorPaymentAccess
Make a Deposit /inward/inward_bill_deposit.xhtml InwardDepositController InwardMakeDepositAccess

Each button is only visible to a user whose role has been granted its privilege. If Make a Deposit doesn't appear for a user who should have it, check with an administrator that InwardMakeDepositAccess has been assigned to their role — see Admin — Assigning Privileges to a Role.

Collecting a Payment or Deposit

The steps are identical for both — only the page title and heading differ.

  1. Click Make a Payment or Make a Deposit from the Billing panel.
  2. The patient's BHT details are shown on the left (name, age, sex, BHT No, admission type, consultant, admission date).
  3. Select a Payment Mode: Cash, Credit Card, Cheque, Slip Payment, e-Wallet Payment, Patient Deposit, or Online Settlement.
  4. Enter the Paying Amount.
  5. Optionally add a Comment.
  6. Click Pay.

Make a Deposit form filled in, ready to submit

A receipt is generated and shown immediately:

Inward Deposit Receipt after saving

From the receipt screen you can start a new transaction (New Payment / New Deposit), Print the receipt, adjust printer Settings, jump to the Interim Bill, or return to the Inpatient Dashboard.

How they're identified separately

Every bill created by either button carries a distinct internal marker (BillTypeAtomic) so the two can never be mixed up in reports or audits, even though they share the same underlying bill category:

Make a Payment Make a Deposit
Internal marker INWARD_PAYMENT INWARD_DEPOSIT
Bill number sequence Independent, resets yearly Independent, resets yearly

Bill numbers are formatted like Inward//26/000123 — the 26 is the year, and the numeric part increments separately for Payments and Deposits. A Payment bill and a Deposit bill taken back-to-back will not have consecutive numbers within the same sequence, because each has its own counter.

Effect on the Interim Bill and Reports

  • Interim Bill balance due: both a Payment and a Deposit reduce the outstanding balance the same way — money collected through either button counts as money the patient has paid.
  • Daily Return / cashier reconciliation: Payments and Deposits are combined into the same cash-collected total for the day — a cashier reconciling their drawer does not need to track them separately. The breakdown by type is available on detailed/itemised reports if needed.

Cancelling or Refunding

Make a Payment cancellations and refunds work the same way they always have.

Make a Deposit cancellation and refund is not yet available as a dedicated workflow — this is planned for a future release. If a Deposit is entered in error today, contact an administrator.

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