Importing Data from CLM Explorer

Select CLM Explorer from the Import fly-out menu on the Database menu in the Publishers Database window.

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Please follow this process to import your data from CLM Explorer.

	Please perform a complete backup before undertaking the steps below as this operation cannot be undone. Please see this help topic before performing the steps below.

Step 1

Start CLM Explorer and use the Export to Excel tool in the File menu:

Step 2

Make sure that Students is selected in the drop-down list and that all fields are ticked as per the screenshot below:

Step 3

Now press Export and select the location to save the CSV file on your computer.

Step 4 (Optional)

If you want to transfer the assignment history, please read this help topic first.

Once the correct date is set, repeat Steps 1 to 3 again. Make sure that Calendar is selected in the drop-down list and that all fields are ticked as per the screenshot below:

Step 5

Start Meeting Schedule Assistant and display the Publishers Database. Then select CLM Explorer from the Import flyout menu in the Database menu:

Step 6

The window below will appear:

Do the following:

1. Browse to the location used in Step 3 and select the Students Database CSV file.
2. Optional - if importing assignment history, tick Import Calendar Database and browse to the location used in Step 4 and select the Calendar Database CSV file.
3. Decide if you want to reset the Publishers Database. Choose from:

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  • Yes: This will remove all existing publishers from the database and reset the Assignment History database files.
  • No: This will attempt to merge the imported students. Only publishers that do not exist in the database will be imported.

4. Select the language of the CSV database. This is the language selected when using CLM Explorer.
5. Select which field you want to map to the Publisher’s Notes.
6. Click OK.

Be aware that you have to use the option Yes to reset the Publisher Database if you decide to import the Calendar Database.

You will be informed if the import was successful. Otherwise, you will be prompted to view the error log which will detail any problems the importer encountered.

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How the Importing Works

This is how the data is imported from the student’s database:

CLM Explorer	Meeting Schedule Assistant
Student ID	Not used
First Name	Not used
Last Name	Not used
Alt Name	Name
Gender	Gender
Active	Not used
Role	Appointed As
Use For	Assignments The following are supported: Chairman Treasures – Talk Treasures – Gems Student – Bible Reading Student – Demonstration Student – Talk Assistant Living CBS Conductor CBS Reader Prayer
Use Where	Not used
Email Address	Notes (if option selected)
Phone #	Notes (if option selected)
Remarks	Notes (if option selected)

Other Notes

The following are set to defaults:

• Serving as:  Publisher
• Assigned To:  Congregation
• Available Midweek:  Yes
• Available Weekend:  Yes

You will need to review the imported students and adjust their settings as required.