Google Calendar

Calendar Options is available from the Options menu.

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Learn more about the Calendar Options by looking through the rest of this help topic. Or, as an alternative, click on the option you are interested in on the screenshot above.

You can synchronize with a Google or Outlook calendar. This is a convenient way for brothers and sisters who have mobile devices to be kept up to date with assignment information. Please note that you must have already created an account with Google or Outlook.com (etc) in order to use this feature.

You should set your meeting times in the program settings. Also, you need the Microsoft 4.6.2 (or higher) .NET Framework installed (it should have been done during installation if it was needed).

Here are just a few reasons why you might prefer to synchronize your information with a Google or Outlook calendar:

• Your brothers can check on any number of assignments easily. Eg: Sound, Microphone etc.
• Your brothers can check on the upcoming Midweek Meeting assignments.
• Your brothers can check up on Weekend Meeting assignments (Outlook only).

Here are some points to remember about Google or Outlook calendar:

• Don't make changes in Google or Outlook thinking they will also be made in Meeting Schedule Assistant, because it doesn't update that way.
• You can still have your calendar set as Private in the General Settings but if the individual events are set to public they can be viewed by those you choose to share it with. That way your calendar won't show up in Google search result on the web.
• Each calendar has it's own independent set of options.

Connect to Google or Outlook

The first thing you must do is grant permission for my utilities to access your account.

If you are using Outlook, then click on the Sign In button. This will show a pop-up window for you to sign into your Microsoft account. There is a dedicated help topic providing an overview about the authentication process. Please familiarize yourself with it.
If you are using Google, then click on the Authenticate button. Note, if you have already done this with the Public Talks application then you won't need to do it again. There is a dedicated help topic providing an overview about the authentication process. Please familiarize yourself with it.

You should then you should see a list of available calendars once you are connected.

At any time in the future you can click on Sign Out or Revoke to disconnect from your account.

However, please understand that this will not remove my application from your online profile. Should you ever want to do that you must manually log into your Google account and remove it.

Synchronization mode

There are three settings to choose from:

None	Choose this setting to switch off synchronization completely.
Automatic	Select this setting if you would like Meeting Schedule Assistant to keep your Calendar up to date automatically. This will affect the following operations: Saving a Sound Rota Report (SRR) Saving a Meeting Work Book schedule (MWB
Prompt	Select this setting if you would prefer to choose when to send data to your Calendar. You will be prompted when saving your reports.

Calendar to use

Once you have connected to your account you should see a list of available calendars to use.

Select the calendar that you would like to use with Meeting Schedule Assistant. All events will be maintained using this calendar.

Set sensitivity to private

This setting affects the visibility of the events when they are added into your calendar.

For example, if the setting is off, then the Privacy section of the event in Google will be set thus:

There are times when it will be set to Calendar default. Don't be alarmed if it is set to that. It means that your calendar is private. Also, this setting will need to be unchecked if you wish to share the calendar with other brothers, otherwise it will simply show "busy" when they try to view your calendar.

If you are using Outlook.com, it would look like this:

OK

You must close the window with the OK button for your changes to be saved.