Inpatient Change Patient for Admission - hmislk/hmis GitHub Wiki

Inpatient — Change Patient for Admission

Reached from: Inpatient → Admissions → Change Patient for Admission. Controller: AdmissionPatientChangeController. Privilege: InwardAdmissionsEditAdmission.

Use this page when an admission was created against the wrong patient record and you need to point it to the correct one — without losing the BHT number, the room, the bills already raised, or any pharmacy issues.

When you actually need this

  • The clerk picked the wrong row in the patient autocomplete at admission time, and the admission has since accumulated charges, a room, deposits, or pharmacy issues.
  • Two patient records were merged after admission and the admission needs to point to the surviving record.
  • The patient was registered twice (duplicate) and the admission must move to the deduplicated record.

If the admission has no charges yet and was just created in error, it is usually cleaner to:

  1. Cancel the admission.
  2. Re-admit against the correct patient.

How it works

  1. Search for and open the admission (by BHT number).
  2. Search for and select the correct patient.
  3. Confirm and save.

What changes on save:

  • The admission's patient reference is updated to the new patient.
  • The BHT number, room assignment, all bills, pharmacy issues, deposits, professional fee bills, clinical notes, and allergies recorded against this admission remain attached to the same admission record.
  • The original patient record is not deleted; if it was a duplicate, deduplicate or retire it separately through the patient module.
  • The change is journalled (changed-by user and timestamp).

What this is not

  • It is not a patient merge — it only re-points one admission. Other historical bills, channelling appointments, OPD visits, etc. against the wrong patient are not touched.
  • It is not a way to transfer charges between two admissions of different patients — for that, the wrong admission must be cancelled and the charges re-billed under the correct admission.

See also