Project Overview

Project Description - Med Tracker is a user-friendly digital platform designed to streamline hospital operations, benefiting patients, doctors, and hospital staff. By offering instant access to crucial information, it enhances the overall efficiency of hospital functions and improves patient satisfaction. This platform simplifies various hospital processes, making it easier for everyone involved to manage their tasks effectively.

Problem Statement: Healthcare faces challenges like poor communication, inefficient scheduling, and difficult patient record management. These issues cause longer wait times, potential care errors, and lower quality service. Patients struggle to access information and manage appointments, while healthcare providers find it hard to coordinate care and resources.

Solution – Med Track: Med Track solves these problems with a digital platform that improves communication, streamlines scheduling, and manages patient records better. It offers dashboards for patients, doctors, nurses, and administrators, making information easy to access and appointments simpler to manage. This leads to shorter wait times, better informed patients, and more efficient care. The goal is a more connected, efficient healthcare environment with better patient outcomes and smoother operations.

Roles

• Project Lead:Yuzhi Wang
• Project Manager:Sushmita Bahala
• Developers:Sushmita Bahala, Yuzhi Wang, Kaijie Ma,
• Test Lead:Manoj Kumar Reddy Buthukuri
• UX Designer:Yuzhi Wang
• Risk Management:Kaijie Ma
• Requirements Engineer:Manoj sai Naramreddy

Communications Plan

Working team meetings

• Goal: To keep the project on track, solve technical problems, and optimize teamwork.
• Frequency: Twice a week, Tuesdays and Thursdays.
• Duration: 2-3 hours, adjusted as needed.
• Participants: All team members.
• Content: Progress report, problem discussion, next steps.
• Preparation: Each member should prepare a progress update for his/her section.
• Meeting Tools: Online video conferencing software such as Zoom to ensure remote members can participate.

Issues meetings

• Goal: To quickly resolve unexpected issues that arise during a project.
• Frequency: On an as-needed basis, when there is a critical issue that requires teamwork to resolve.
• Duration: Usually no more than 1 hour.
• Participants: Team members associated with the problem, or all team members (depending on the nature of the problem).
• Content: Description of the problem, discussion of possible solutions, decision making.
• Preparation: The member reporting the problem should prepare a description of the problem and the solutions that have been tried in advance.
• Meeting tool: Instant messaging software such as Whatsapp to quickly call a meeting.

Status meetings

• Goal: To report project progress and obtain feedback from the instructor.
• Frequency: Every two weeks or as required by instructor.
• Duration: Usually 30 minutes to 1 hour.
• Participants: Project manager, instructor.
• Content: Project progress report, problems and challenges encountered, next steps.
• Preparation: The project manager prepares a progress report PowerPoint with key milestones, progress updates, critical issues, and areas for decision making.
• Meeting Tools: Online or offline meeting room suitable for formal debriefing, ensure high quality presentation equipment is available.

Risks

Data Security and Privacy Risks: Risk: Potential breaches of sensitive medical data. Monitoring: Continuous security audits and compliance checks. Mitigation: Employ robust encryption methods, adhere to data protection regulations, and educate users on security best practices.

User Adoption Risks: Risk: Resistance to change from staff and patients accustomed to traditional systems. Monitoring: Conduct surveys and feedback sessions to gauge user sentiment. Mitigation: Implement comprehensive training programs and create user-friendly interfaces.

Technology Obsolescence Risks: Risk: Rapid technological changes making the platform outdated. Monitoring: Keeping track of emerging technologies in healthcare IT. Mitigation: Design the system with scalability and flexibility to adapt to new technologies.

Assumptions

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