Tips for Online workshops - uic-ric/workshop-data GitHub Wiki
General guidelines for using Zoom
On the day of the workshop, all members of the Research Informatics Core will be logged-in as co-hosts for the Zoom event and any one of us will be available to answer questions or provide assistance during the exercises. The members of RIC will be in communication with each other during the entirety of the workshop and will be able to coordinate assistance to any attendees in need.
To gain attention of the co-hosts or presenter the Zoom application has the capability for an attendee to "raise their hand" or ask a question. The attached "Tips for using Zoom" has information on how to "raise your hand" or ask a question. For this workshop we would ask that the attendees use these features as follows.
- If you need assistance during one of the exercises, we ask that you use the “raise your hand” feature of Zoom. A member of RIC will contact you via the chat feature that is part of the Zoom event.
- Please do NOT try to contact a RIC member via chat or directly enter a breakout session as they may be assisting another attendee while a different RIC member may be available to provide assistance.
- If needed, the RIC member will create a breakout session during the Zoom meeting for you and a member of RIC to allow for screen sharing. Once assistance has been provided and you no longer require help, please exit the breakout room return to the main Zoom event for the workshop. If you require additional assistance at a later time, please use the “raise your hand” feature again.
- If you have a question during the lecture or exercise portions of the workshop, please use the “Chat” feature of Zoom. Please send all questions to "Everyone", so any available co-host would be able to answer the question.
In further preparation for the online workshop, please download and install the Zoom application prior to Thursday. This will streamline connecting to the Zoom Event.
If you already have Zoom installed on your computer, be sure to update Zoom prior to Wednesday, July 28th. To update the Zoom application, open the application and then click on the icon for your user profile (this would have your initials). In the menu that appears, select “Check for Updates”. Follow the dialogs to update your Zoom application, if an update is needed.
If you have any questions please contact us at [email protected].
Tips for using Zoom
- Raising your hand. Click on the “Raise Hand” button near the bottom of the “Participants” window. Once a panelist has responded to you please “lower your hand” by clicking on the Lower button
After you have “raised your hand” be sure to open the Chat panel as a panelist will likely contact you via chat.
- Providing Feedback. If you find that the pace of instruction is to too fast or too slow, you can use the feedback buttons on the bottom of the participants window. Use “go slower” if you think the pace is too fast and use “go faster” if you think the pace of instruction is too slow.
External display
If you have access to an external display, we recommend that you setup your laptop with an external display and extend your desktop so that you can have separate screens for the online workshop and your work, i.e. RStudio or SSH client. Please note. If you do NOT have an external display, you will still be able to fully participate in the workshop. Having an external display is NOT a requirement for the workshop. The following URLs have instructions for setting up a dual display for different operating systems.