Websites - smith-special-collections/sc-documentation GitHub Wiki
Smith Libraries subscribe to Archive-It, a web archiving service administered by the Internet Archive that allows organizations to capture, manage, and provide access to archived web content (For more information see the Smith Web Archiving Policy). Although users can access the Smith Web Archive directly in Archive-It, Special Collections will provide primary access to users through collection finding aids.
For websites acquired at the donor's request follow the general guidelines for creating an Accession record in ArchivesSpace, along with the specific guidelines below. For websites captured as part of a Special Collections initiative (not by specific request) there is no need to create an Accession record; just add the description to the resource record as shown below.
Enter the following information in these fields, for both the accession and resource records:
| Field | Instructions | Example |
|---|---|---|
| Title | Title of website as displayed on the website itself or a constructed title using the creator's name followed by "website" | Mary Mackey website |
| Unique identifier | Leave blank to auto generate | |
| Level of description (in Resource record) | In most cases an archived website is added as a File, or an Item within a series if there are multiple websites listed in one resource. An archived website may also be entered as a Series if it represents an entire accession | For example, in the Roberta Cantow papers, the series, "Roberta Cantow's websites" includes 4 different archived websites as items. |
| Accession date | Enter the date of first capture of the website | 2017-10-09 |
| Dates | Record any known date or date span associated with the website, including creation date (if known) and capture date. For capture date use the label: “Event.” Always include text to explain the meaning of the date in Date Expression field | “First captured Oct 9, 2017” |
| Extent | Enter the total number of different websites (or "seeds") captured (usually one). Optional: add size in MB/GB as an additional extent, but only for a one-time crawls. Include number of PDF files if you are capturing only files and not the website. Enter the same extent at the Resource level as "Part" | 1 website |
| Content description (Scope & content note in Resource) | Description should make clear that what is being described is an archived web content, not the live site, and note whether additional content (subsequent captures) are to be added. | Example 1) "The archived website of author Mary Mackey (https://marymackey.com/) includes her blog, "The Writer's Journey" as well as descriptions, news and reviews of her published books, poems; and related resources. The site also includes "A Guide to Women Writers’ Archives." Example 2) "The archived website of the Smith College Alumnae Association (https://alumnae.smith.edu/) includes news and events of Smith and alumnae news, links to Smith alumnae clubs, networking and resources for alumnae, and fundraising opportunities." |
| Accruals note (in Resource) | Add information about subsequent captures scheduled | "The website was first captured October 9, 2017. Subsequent captures are scheduled annually." OR "This website was captured in January 2018; since the site is no longer active, there were no subsequent captured." |
| Related materials (optional) | Enter information about related wesites that have been captured that are not listed in this resource record | A note added to the archived blog of the Center for Religious and Spiritual Life: "The archived website of the Smith College Center for Religious and Spiritual Life is captured as part of the larger Smith College archived website." |
| Conditions governing access | Most captured websites are made public immediately, but they can be restricted for a specified time if desired by donor/creator. Enter this field at the archival object level only if access conditions are different from the collection as a whole. See description guidelines for Conditions governing access for more examples | "This archived website has been restricted for 1 year at the donor's request." |
| Conditions governing use | Enter this field at the archival object level only if access conditions are different from the collection as a whole. See description guidelines for Conditions governing use for more examples | Copyright to web content created by or for Smith College, is owned by Smith College; however, copyright in third-party content on these websites may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use. |
| Field | Instructions | Example |
|---|---|---|
| Title | Use the same title as for the archival object | Mary Mackey website |
| Identifier | create a Digital Object identifier using standard guidelines | smith_ssc_ms00288_as495999_001 |
| File version | ||
| File URI | Enter the URL of the landing page for the seed in Archive-It | https://wayback.archive-it.org/6150/*/https://marymackey.com/ |
| Publish? | Check if the archived website can be made public (note: ensure that the setting for the website in Archive-It is also "Public" | Y |
| Caption | Description of what this link goes to--becomes the text of a link to the file URI in EAD exports | "Link to archived website" |
[For more information see Descriptive Metadata for Web Archiving (OCLC report, 2018)]