Tips for using ArchivesSpace - smith-special-collections/sc-documentation GitHub Wiki

Here are some pages and tips which speed up ArchivesSpace work:

• Italicizing titles in ASpace
• Inputting multiple archival objects at once (Rapid Data Entry)
• You can mass edit box size, location, or barcodes with the manage top container function in ASpace. First, go to the gear symbol (settings) at the top right of the ASpace screen, open the drop down menu, and select manage top container. Now search for the collection you want to edit by typing the title into the "Resource" search bar. Select any boxes you want to edit and then click on "Bulk Operations". A drop down menu will ask whether you want to edit container profiles (box size), locations (either inputting a single location for multiple boxes or assigning boxes to a bunch of different locations), or barcodes (under "Rapid Barcode Entry"). You should then fill out the information in the pop up and select "Update record".
• Auto-generating dates and extents- If you have already input the box sizes and dates for children, you can auto-generate the dates and extents for parents. In ASpace on the parent's edit page, go to the right upper corner and select "More," and then select either "Calculate Extent" or "Calculate Dates." Calculate and then save to the record. If you are calculating extent, you will need to specify that the extent is in linear feet before saving. Remember to delete any dates or extents that were there and are now obsolete.

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CONTENTS

• Smith College Special Collections
  • Our Repositories
  • The Records Life Cycle and How Processing Fits In
• Processing Overview
  • Glossary of Archival Terms
  • Structure of Collections
  • Traditional vs MPLP Processing
  • Overview of the Processing Workflow
• How to Read Processing Plans
• Arrangement
  • Intellectual vs. physical arrangement
  • Handling Archival Materials
  • Rehousing
  • Restricting materials
• Appraisal
  • Kinds of Value
  • Getting rid of material
  • Records Retention
• Description
  • Writing a Finding Aid
  • Tips for using ArchivesSpace
  • Container control and labeling boxes
• Post processing report and retrospective
• Expectations of students
• Appendices
  • Processing checklist
  • Examples