Documenting Temporary Removals from Archivally Controlled Collections

When temporarily removing material from an archival collection for an extended period (loans, exhibits, outsourced digitization, etc.), create a physical location note at the archival object level in ArchivesSpace with the following information:

• If only a portion of the material described by the archival object was removed, specify what was removed
• Date removed
• Reason for removal
• If known, anticipated date of return

Example for Biren slideshow: Removed for digitization, November 1, 2021. Anticipated return, January 2022

Once the material is returned, delete the note.

Documenting Temporary Removals from Bibliographically Controlled Collections

Add a temporary location of "SC Special Collections Exhibit (SCSPX) to the holdings record in FOLIO.

Once material is returned, remove the temporary location.