Documenting Temporary Removals from Archivally Controlled Collections

When temporarily removing material from an archival collection for an extended period (loans, exhibits, outsourced digitization, etc.), create a physical location note at the archival object level in ArchivesSpace with the following information:

• If only a portion of the material described by the archival object was removed, specify what was removed
• Date removed
• Reason for removal
• If known, anticipated date of return

Example for Biren slideshow: Removed for digitization, November 1, 2021. Anticipated return, January 2022

Once the material is returned, delete the note.

Documenting Temporary Removals from Bibliographically Controlled Collections

Add a temporary location of "SC Special Collections Exhibit (SCSPX) to the item record in FOLIO. Change the status of the item to "Unavailable".

Once material is returned, remove the temporary location and send the barcode to the Metadata Archivist to check the material back in, or check it in yourself if you have the appropriate FOLIO permissions.