Series and sub series level description - smith-special-collections/sc-documentation GitHub Wiki

Everything you have said about the collection as a whole is assumed to apply to everything under it, unless you specifically state otherwise. This is commonly called the "law of inheritance," i.e. things inherit the traits of the sections they belong to.

At the series level, the minimum elements required are:

• Title
• Component unique identifier- i.e. the series number.
• Date of materials
• Extent of materials
• Scope and Content note

You might also want to use:

• Biographical/historical note (if needed to provide context particular to the series)
• Immediate source of acquisition note (if the series was given to us from a different source than the rest of the collection)

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Contents for Tech Services student manual

• Smith College Special Collections

  • Our repositories
  • Workspaces
  • Student expectations

• Overview

  • The records life cycle
  • Structure of collections
  • How much time to spend

• Accessioning

  • Adding to an existing collection (two options)
  • Creating a new collection
  • Small CA (College Archives) accessions

• Processing

  • Overview of processing workflow

• Appraisal

  • Restricted materials
  • Deaccessioning

• Arrangement

  • Intellectual vs physical arrangement
  • Rehousing

• Description

  • Collection level description
  • Series and sub series level description
  • File level description
  • Finding aid notes

• Appendices

  • CD and DVD ripping
  • How to read a processing plan
  • Record values