Physical characteristics and technical requirements - smith-special-collections/sc-documentation GitHub Wiki
Collections containing AV materials that have not been transferred to digital use copies should have the following note attached at the collection-level:
As a preservation measure, researchers must use digital copies of audiovisual materials in this collection. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request the creation of and access to digital copies.
Collections containing AV materials that have been transferred to digital use copies, but are not available online should have the following note attached:
(at the collection level, if all A/V has been transferred) Audiovisual material in this collection has been digitized, but is not available online. As a preservation measure, researchers must use digital copies of audiovisual materials in this collection. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request access to digital copies.
(at the item level, if only specific items have been transferred) This item has been digitized, but is not available online. As a preservation measure, researchers must use the digital copy of this item. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request access to the digital copy.
Collections containing AV materials that have been transferred to digital use copies, and are available online should have the following note attached, and should also have the appropriate Existence and Location of Copies note:
As a preservation measure, researchers must use digital copies of audiovisual materials in this collection. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request the creation of and access to digital copies.
Use this field to inform researchers about the physical or technical characteristics of digital materials that will affect their ability to access them. This is especially important for collections in which users may want to interact with digital materials on their own home computers, remotely, or in cases where the storage media or format cannot be made accessible on a reading room laptop. This is also the field in which to note that users may need to contact reference staff to make use requests in advance. This is important for large, complex collections or collections with many varied software and hardware dependencies.
Examples:
This content was received from the donor in digital form and is not currently available online. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request access to this digital content. Note that Special Collections may not be able to provide the required software to read all files.
Contains email files that can only be accessed using special software. Please consult with Special Collections staff or email
<extref href="mailto:[email protected]">[email protected]</extref>to request access and instructions for viewing files.
Materials that have been appraised as being available for use in the original format should have the following note attached at the collection-level and, if relevant, at the lowest common level if it applies only to a portion of the collection:
[Description of materials] may be used in the Reading Room, assuming that Special Collections has the equipment to play them. Contact
<extref href="mailto:[email protected]">[email protected]</extref>for information about what types of equipment is available.
Use this field to describe information related to special handling for material that is open but requires particular care to use.
Example:
Note the scrolls are brittle and tightly wound, and may only be used with extreme care.