• Conditions Governing Access Notes
• Conditions Governing Web Access Notes
• Conditions Governing Use Notes

• Have release, oral history is open
• Do not have release, but person is deceased
• Do not have release, oral history is closed
• Have release, subject to restrictions
  • Redactions
    • Interview was redacted or anonymized and is open for research
    • Interview needs to be redacted or anonymized, not sure if this was done, oral history closed
  • Time limited restrictions
    • Interview was closed until a certain time, is now open
    • Interview is closed until a certain time in the future
  • Time or condition limited redactions
    • Interview was redacted, unedited interview was closed until a certain time, is now open
    • Interview was redacted, unedited interview is closed until a certain time in the future
    • Interview was redacted, unedited interview was closed until certain conditions, now open
    • Interview was redacted, unedited interview is closed until certain conditions
  • Access agreement required
  • Permission required from narrator for access to unedited interview
    • Interview was redacted and is open, unedited version requires permission
    • Interview needs to be redacted, not sure if this was done, oral history closed
  • Access restricted to Smith community only
  • No information about interview may be put online
  • Interview closed permanently
  • No off-campus access allowed
  • Other conditions-based restrictions
    • Interview was closed until certain conditions, now open
    • Interview is closed until certain conditions
  • Any other restrictions

This interview is open for research use without restriction.

This interview is open for research use without restriction. While no release was obtained from the [interviewer and/or narrator] for this interview, the [interviewer and/or narrator is/are] deceased, so this interview was opened on [date].

This interview is not available for research because a formal interview release was not obtained. Upon request, we will attempt to secure such a release. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to begin this process.

If both the narrator and interviewer are deceased, this interview may be opened.

In cases where this applies to just a part of the interview (like the transcript), include a statement for the recording and a statement for the transcript and replace the word “interview” with either “recording of this interview” or “transcript of this interview” as appropriate.

At the direction of the [interviewer and/or narrator], this interview has been [redacted or anonymized] and is open for research use without restriction. The unedited version of the interview is not available for research.

At the direction of the [interviewer and/or narrator], this interview is not available for research use because it must be [redacted or anonymized] before being opened. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to begin this process.

The unedited version of the interview is not available for research.

This interview is open for research use without restriction. This interview was formerly closed at the direction of the [interviewer and/or narrator] until [date].

This interview is not available for research use because it is closed at the direction of the [interviewer and/or narrator] until [date].

This interview is open for research use without restriction. [Specify redactions] of the unedited version of this interview was formerly closed at the direction of the [interviewer and/or narrator] until [date].

At the direction of the [interviewer and/or narrator], this interview has been redacted and is open for research use without restriction. [Specify redactions] of the unedited version of the interview is not available for research until [date].

This interview is open for research use without restriction. [Specify redactions] of the unedited version of this interview was formerly closed at the direction of the [interviewer and/or narrator] until [specific condition(s)], which has since occurred.

At the direction of the [interviewer and/or narrator], this interview has been redacted and is open for research use without restriction.

[Specify redactions] of the unedited version of this interview is not available for research use because it is closed at the direction of the [interviewer and/or narrator] until [specific condition(s)], which may or may not have occurred.

Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about whether this interview may be opened.

At the direction of the [interviewer and/or narrator], this interview is available for research use with the condition that researchers must sign an access agreement prior to using the interview. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to begin this process.

At the direction of the [interviewer and/or narrator], this interview has been redacted and is open for research use without restriction.

Permission is required from the narrator to access the unedited version of the interview. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about access to the unedited version.

At the direction of the [interviewer and/or narrator], this interview is not available for research use because it must be redacted before being opened.

Permission is required from the narrator to access the unedited version of the interview. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about redaction or access to the unedited version.

At the direction of the [interviewer and/or narrator], this interview may only be accessed by members of the Smith College community. Special Collections staff will seek a renegotiation of these terms. If you are not a member of the Smith College community, please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about access.

At the direction of the [interviewer and/or narrator], no information about this interview may be placed online.

This interview is not available for research use because it is closed at the direction of the [interviewer and/or narrator] permanently. Special Collections staff will seek a renegotiation of these terms. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about whether this interview may be opened.

At the direction of the [interviewer and/or narrator], this interview is available for research use with the condition that it may only be accessed in the Special Collections reading room. Special Collections staff will seek a renegotiation of these terms. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about whether this interview may be opened more broadly.

This interview is open for research use without restriction. This interview was formerly closed at the direction of the [interviewer and/or narrator] until [specific condition(s)], which has since occurred.

This interview is not available for research use because it is closed at the direction of the [interviewer and/or narrator] until [specific condition(s)], which may or may not have occurred.

Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about whether this interview may be opened.

Begin with

At the direction of the [interviewer and/or narrator], this interview is not available for research use because

OR

At the direction of the [interviewer and/or narrator], this interview is available for research use with the condition

Then quote directly from release.

This is a subtype of Conditions Governing Access note. To create one, add a Conditions Governing Access note and add the text "Conditions Governing Web Access" to the Label field.

In cases where a condition applies to just a part of the interview (like the transcript), include a statement for the recording and a statement for the transcript and replace the word “interview” with either “recording of this interview” or “transcript of this interview” as appropriate.

The interviewer and narrator for this interview have agreed that it may be placed on the web.

The interviewer and narrator for this interview have agreed that it may be placed on the web following its embargo period.

This interview may not be placed on the web because there was no formal web access agreement signed. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about the existence of or access to digital copies.

At the direction of the [interviewer and/or narrator], this interview may only be placed on the web if access is restricted to the Smith College community. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about the existence of or access to digital copies.

At the direction of the [interviewer and/or narrator], this interview may not be placed on the web. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> to inquire about the existence of or access to digital copies.

• Copyright retained by interviewer and or narrator
• Copyright retained by interviewer and or narrator until specific date or event
• Copyright transferred to Smith by interviewer and narrator
• Interview placed in the public domain
• Creative Commons license granted
• Copyright unknown
• In release, narrator requires researchers to get their permission to quote

The [interviewer and/or narrator has/have] retained copyright of this interview.

The [interviewer and/or narrator has/have] retained copyright of this interview until [date/event], at which point [quote from release].

The interviewer and narrator have transferred copyright of this interview to Smith College.

The interviewer and narrator have dedicated copyright of this interview to the public domain. This agreement is governed by a CC0 (Creative Commons 1.0 Universal) public domain dedication.

The interviewer and narrator have licensed this interview to be freely used, so long as the user attributes original authorship to them. This agreement is governed by a CC-BY (Creative Commons Attribution 4.0 International) license.

The copyright status of this interview is unknown.

At the direction of the narrator, this interview may not be quoted without their permission. Please consult with special collections staff at <extref href="mailto:[email protected]">[email protected]</extref> for more information.