Existence and Location of Copies note - smith-special-collections/sc-documentation GitHub Wiki

See DACS 6.2

Use this note at the archival object level to record the details of digitization, including the following information, as necessary/known:

• Name of vendor or other digitizer
• Date of digitization
• Availability (Note that if a public digital object instance exists for the digital content, there is no need to specify in this note exactly how to access the material. You must only note whether or not it is available online.)

This material was digitized by [vendor name/Smith College Special Collections staff] in [Month YYYY] and is available online.

Be sure to include the "[email protected]" portion as a mailto link.

This material was digitized by [vendor name/Smith College Special Collections staff] in [Month YYYY] but is not available online. Please consult with Special Collections staff or email <extref href="mailto:[email protected]">[email protected]</extref> to request access to digital copies.

Be sure to include the "[email protected]" portion as a mailto link.

Select material was digitized by [vendor name/Smith College Special Collections staff] in [Month YYYY] and is available online. Note that the digital content does not reflect the entire contents.

For born-digital material that is available online, see Born-Digital-Description-Project-data-entry-instructions

ArchivesSpace's 'View Digital Material' button has made it unnecessary to put notes about digitized material that is available at higher levels of the collection, but such notes are not incorrect, and so may optionally be used

Optional All material in a series available online, note at series level

Optional Corresponding note at collection level