Annex Workflows

Retrieving Boxes at the Annex for Use at Neilson

1. Requester contacts Dan with the box information (must include either the barcode or full identifier for each box).
2. Dan submits FCI form
3. Randy delivers boxes to Special Collections Reading Room
4. Reading Room staff person notifies Dan
5. Dan replaces box labels (if necessary)
6. Dan updates tracking spreadsheet
7. Dan notifies requester

Returning Annex Boxes

1. Requestor returns boxes to designated "Annex return" shelves
2. Dan submits FCI form
3. Randy picks up boxes from the Reading Room
4. Dan updates tracking spreadsheet

Permanently Removing Boxes from Annex [OUT OF DATE?]

1. Dan notifies DADE staff (Andrew Kretschmar, Micah Walter, and Josh Frankenstein) of the boxes to be removed and their destination
2. If Facilities or a vendor (usually InfoShred) is involved, Teah coordinates
3. DADE staff determine best method of carrying out removal and handle deletion of boxes from SIS
4. Dan updates ArchivesSpace as necessary

Sending Additional Boxes for Permanent Storage at Annex (currently must be a one-to-one match with boxes being permanently removed) [OUT OF DATE?]

1. Dan notifies DADE staff (Andrew Kretschmar, Micah Walter, and Josh Frankenstein) of number of boxes to be sent and requests SIS barcodes
2. DADE staff send SIS barcodes to Dan, who adds them to boxes
3. Dan follows normal return process to send new boxes to Annex (in batches depending if requested by Josh)
4. DADE staff updates SIS
5. Dan updates ArchivesSpace