Inventory Inventory transactions Inventory (stocktaking) Annual inventory count Inventory list Difference posting and pre check - robinfeng/beashelp GitHub Wiki
库存差异检查及过账
Navigation: Inventory > Inventory transactions > Inventory (Stocktaking) > Annual inventory count > Inventory list: Difference posting and pre-check No contents entries on this page Contents After recording counted stock or initial stock (initial stocktaking) a Pre-check is performed followed by the Posting of differences
Pre-check Before differences (or initial stock values) are posted data is checked for accuracy. A check is also performed after an import or if clicking in "check" in annual inventory count. Entries which did not pass the check are marked, the error description is displayed under "error info" hmtoggle_plus1 The following is checked Item deleted Item was marked in SAP Business One as deleted.
Item blocked Item is blocked. Posting not possible.
Warehouse (Item) not found
Warehouse is not existing or is not deposited in the item
Warehouse blocked
Warehouse is blocked. Posting not possible.
Bin location not found
The given bin location does not exist
Entry: not unique
Entry is not unique
Batch: not unique
Batch is not unique
Negative quantity
Negative quantities are not supported by beas
Price missing
If a posting is necessary because counted stock is larger than system stock, and no price could be determined, an error message is issued and beas asks for a price to be entered. If no posting is necessary because the counted stock is less than / equal to the system stock, a missing price does not trigger an error message.
Posting differences The difference between system stock and counted stock is posted. For regular inventory or annual inventory count the system stock represents the stock at the moment the inventory was started. After manual (handwritten) registration of counted stock, normal work can continue, even if the accounting of differences was not performed (for example early release of storage areas is possible)
Only the following entries are posted
• If not marked as incorrect by Pre-check • Status "Modified" activated • If not marked as "posted" Note: As valuation date will be used the date set up in Inventory. At the moment of posting, the date may be in future only if this was allowed in SAP Business One - Administration - System initialization - Document settings - Allow future posting date
Posting types There are two different types of posting, set up in Configuration wizard SAP stock posting enabled = stock postings performed using the SAP Business One - stocktaking program SAP stock posting disabled = stock postings performed using issue and receipt (Default)
hmtoggle_plus1 SAP stock posting disabled beas uses for posting the SAP B1 function "Goods receipt/goods issue" First, difference receipt, then difference issues are posted. If continuous stocktaking is enabled, the stored price cannot be used when reducing stock, because issues are performed always using the standard valuation method of the item.
Grouping in posting document: counted numbers are grouped in the posting document by
• Item • Warehouse • Price If from one item several batches exist in a warehouse, only one document line is created, and the batch stock correction are deposited behind the document line. If one of the batch entries have a different price, a new document line is created. The same applies for bin locations and serial numbers. Thus the number of transactions is reduced significantly, creation of documents is optimized.
hmtoggle_plus1 SAP stock posting enabled
beas uses SAP Business One - Inventory function for posting differences
hmtoggle_plus1 Note on mass postings When posting large amounts of data it can be expected that the posting may take a long time. The PC must have enough memory. With more than 15,000 stock registrations, a 64-bit operating system with at least 4 GB of main memory is recommended. If the posting process takes too long due to many posting errors or large amounts of data, it may happen that the SAP Business One interface cancels the connection to beas (timeout). In this case, the application must be re-started. The posting can be started again at any time. Already posted entries are not posted again.
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