Artxzibit

Online Membership, Show Entry, Entry Management, Show Management and Jury System

Artxzibit aims to be a full featured system to aid Visual Arts Organizations in the move to online membership, show entry and entry jurying

While there are several programs available for online entry, show management and jurying, Artxzibit tries to help non-profit visual arts organizations by adding membership management to this mix. This program is run from your own web host and custom integrated into your website to provide a seamless experience for your entrants and staff. We work with your web host and webmaster to achieve a turnkey installation. The source code for the program is accessible to you and available to you to extend and enhance as you wish, without waiting for us or paying us for those changes. Of course, we would prefer to make those changes for you, but there is no lock in. The data you collect concerning your membership, show entrants and such, belongs to you and is more accessible than other solutions that are cloud hosted. The truly sensitive information, payment details, are protected by PayPal, one of the most trusted payment solutions online.

Membership

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Online registration and payment utilizing PayPal integration Members are issued usernames and passwords for show entry Reports include contact information, dues current, demographics, official duties. Custom reports added on request Automated reminders of dues owed. Secure administrative portal with multiple security levels Export of membership records in CSV format for use offline

Show Entry

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Members sign in to submit show entries Non-members register and receive usernames and passwords for future entry opportunities Show fee determined by membership status Image file uploads with do over capability if the upload fails Automated image file renaming during upload process Review of images uploaded with entrant delete functionality Pre-submission process for offline juried local shows PayPal integration for show fees Email confirmation of registration, show entry and payment

Entry Management

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Secure administrative portal with multiple security levels Data entry and upload tools for mail in or in-person submissions Reports include entrant count and demographics, count of works submitted Custom reports added on request Export of records in CSV format for use offline

Show Management

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Create shows with submission dates, run dates, themes, juror demographics Reports include accepted artists, titles, medium descriptions Custom reports added on request Create gallery labels for art identification and gallery display Track shipping information for artwork

Online Jurying

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Secure juror portal with access restricted to jurors and top level administrators Anonymous jury with or without titles Administrative pre-jurying for objectionable content or violations of show rules Rating system to aid the selection process Juror can record notes to be included in artist notifications Automated emails for artist notification Selection feedback indicating total number selected, medium demographics, gallery limitations Flexible limits on the number of pieces per artist.

Technology Notes

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Utilizes the LAMP stack