Purchasing - patrick-shamberger/PHATE_Lab_Handbook GitHub Wiki

For purchase orders we like to have the following things:

  • All orders need to be sent to [email protected]
  • Item you are wanting to purchase
  • Professor you are working for [Should always be CC’d in the email to know what you are buying / wanting to buy]
  • If it is a large order usually put what the order is for [Lab equipment / research supplies]
  • Link to the item you want to purchase [Price and Quantity is always helpful since on some websites they have many different sizes and options for the same SKU]
  • Anything extra please specify: Expedited Shipping, Urgent Orders, and such.

For Purchase Limits, anything >$500 must have PI approval for that order. Send the e-mail and cc the PI, and he will confirm and append a budget # at that point.

It is fine to ask the purchasing office for an order # so you can follow-up. It is not ok to send multiple (>2) requests to them to check on order status.

Here is an example from a student which is a good order template to follow:

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Upon receipt of item, you will receive an e-mail that the item has arrived in the packages room (2nd floor RDMC). Pick up the package as soon as you are able and make sure to sign the log.

If this item is a chemical, add it to the chemical inventory for the appropriate lab before you unbox it.