Event and Space Management - patrick-shamberger/PHATE_Lab_Handbook GitHub Wiki

1. Scheduling Meetings

• Decide on a virtual meeting platform that suits your needs. The most popular options are Zoom and Microsoft Teams.

• Choose a suitable time for the meeting, considering the availability of participants. Keep in mind time zones if participants are in different regions.

• Draft an email with the meeting's purpose, proposed date, time, and duration. There are several platforms available that can help you schedule meetings and polls to find suitable times for participants. Here are a few popular options: Doodle, Microsoft Outlook, Zoom Scheduler, and When2meet.

• Once the meeting is scheduled, send out invitations to participants. This can be done through email or by sharing the meeting link.

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2. Calendar invite

• Google Calendar is the most widely used platform for scheduling meetings. It offers the ability to create events, invite participants, and check their availability. It integrates well with Gmail and other Google services.

• Sending a Google Calendar invitation is a straightforward process. Refer to this: https://support.google.com/calendar/answer/37095?hl=en

• Please set a reminder to notify participants before the meeting.

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3. Room reservation

• If you are asking about scheduling a conference room, please contact MSEN Front Office [email protected].

• Choose the date/time and describe the type and size of the room you need.

• Ensure you have accurate email addresses (tamu.edu) and UIN.

• If you're looking to reserve a study room, simply use this website: https://zachry.tamu.edu/zachry-event-management-system/