Enhanced Meeting Planner Concept - noorzaman/emp GitHub Wiki
Corporate America loves to meet
- We hold meetings:
- Within the company
- With people outside the country
- With people in the same office location
- With people in different branches
- With people of higher and lower rank
Meeting Planning is Poor
- Need to schedule a meeting with 5 people ◦ 2inNYC
- Look at the calendars
- Next free time: 8:30pm EST
- Following free time: 8:30 am EST (5:30am PST)
- Outlook planner: 2 weeks in future
- Slot on Friday but it’s during boss’s lunch time
- If we ignore one person in SF, then:
- Slot on Monday week 10am will work!
Meeting Planning is Poor
- Need to add a room for 10am meeting
- None in NY at that time in the main building
- One available slot in Building 110 -> booked!
- Nothing available in SF at that time – theycan book their own office
- Success!
Mary....
- Building 110 in NY is 2 blocks away
- The meeting is really mostly for Mary
- Mary will arrive 10 minutes late and have to leave 15 minutes early for the meeting that is 2 blocks on the other side of her office
- Forget it
- Cancel the meeting
Booking Preferences
- Can a creative team solve this problem?
- Notion of people importance
- Some people are critical for meeting
- Some want to be included but who cares
- Notion of seniority
- Not going to block SVP’s lunch hour or make himcome to my office
- Notion of defaults
- I always book conference room round the corner since it has fewer distractions and comfortable chairs
- Boss always books conference room next to his desk with one good chair and one back-breaker
Platforms
- Multiple email platforms on the market:
- Outlook/Exchange
- On-premise model
- Cloud based model with Azure
- Google/Gmail
- Multiple modalities:
- Application-based
- Web-based
- Mobile
Known Players in Space
- TEEM (Meet spelled backward)
- View which rooms are available
- End double booking of rooms
- Get real-time analytics
- Deploys in minutes and scales as needed
- Robin (Robinpowered.com)
- “An easy way to coordinate the people, spaces, and things in your office”
- Google, outlook & Firefox plugins
- Works with mobile apps
Other Project Angles: Visiting Site
- How can you improve the meeting experience if you are visiting a remote site for the first time?
- Can you book a room or place to sit?
- Where are the available rooms?
- How do you get to room 201.3F?
- Is 201.3E close to 201.3F or is 202.3F?
Other Project Angles: Can IoT help?
- Variety of opportunities for new technology to help solve the problem
- Beacons, sensors, cameras
- Is a booked room really in use?
- Is the booked room the right size?
- How can you find people on site?
- Can you book the closest room?
Other Project Angles: Bots & NLP
- Currently our interfaces are keyboard driven but that ideal?
- Top 4 AI Trends in 2018
Challenges
- Working through UX design problem to minimize the effort and maximize speed
- Solve these problems
- Can it learn preferences?
- Or will you require a configuration? Of what? By whom?
- How can you perform a multivariate optimization?
- Integration with standard platforms?
- Application/Browser/Mobile options
Opportunity
- Positively impact a process used by 10s of millions of people each day
- Save 5+ minutes per meeting scheduled
- You can make the US more efficient
- Become familiar with standard email API
- Gain experience with UX/UI mobile
Project Partner
- Angelo Morello @Pfizer
- Works with IT to bring identify and bring in new technologies
- Worked with Capstone team last year