How to create an event in the data browser - noi-techpark/opendatahub-docs GitHub Wiki

The first thing to do is to go on the data browser:

To be able to edit events and add records, you will have to login first.

Login to Data Browser

To add a record, you can click the Add a Record button on the top right.

Add Record

You can also edit an existing record by clicking the Actions button, then the Edit button.

Edit Record

Creating or Editing a record

After clicking on the add records button this page will open.

add a record page

Sections Overview

The left menu of the form lists all sections.

  • Main data: source, shortname, main image, active flag, publisher
  • Text information: title and description of the event
  • Additional Information: extra descriptive information about the event
  • Images: the first image uploaded becomes the main image. It must be a landscape JPG or PNG, exactly 1170 x 780 px and no larger than 4 MB.
  • Event Details: venue, rooms and event dates
  • Event Properties: booking URL for events with registrations
  • Contact: contact person for the event
  • Organizer: organizing company
  • Additional properties: space for special properties
  • Location: location information for the event
  • GPS: coordinates, mainly needed when you create a new venue
  • Tags: tags for the event
  • Videos: video for the event
  • Files: additional files related to the event
  • License: license details for the event
  • Mapping: a table of keys and key-value pairs. You can leave it empty
  • Other: contains various IDs, Area ID, deprecated and Event Topics
  • Update History: history of changes to the record

Mandatory Fields

  • Main data
    • Source: the source from which the data is obtained
    • Shortname: the title of the event
    • Main Image: at least one image meeting the requirements
    • Active: set to true
    • Published on: the target platform where the event is displayed
  • Text information
    • Title: title of the event (must be the same as the shortname)
    • Base Text: description of the event
  • Event Details
    • Event Venue: the venue where the event takes place. Select the venue where the event takes place. If the event is not available, create a venue in the Venue dataset as shown below. Everything up to this point can be saved by clicking Save changes.

event details

Please note that account permissions are limited based on the Source and the Event Venue you are authorised to use for your events. Check your access rights before creating an event.

Creating a new venue

Open the dataset dropdown at the top left, search for "venue" and select it

Venue

Click "Add a record"

Add a record - venue

A form similar to the event form opens. Fill in the following fields.

Venue details

Room management

This contains more information about which room the event happens in

To add a room, ensure you have selected a source in the main data section.

room management

Select Add new room. Click on the edit button (the pen icon on the far right) to fill in the fields about room management room management details

  • Title: name of the room
  • Capacity: number of people the room can accommodate, if known
  • SquareMeters: total floor area of the room in square meters (for example 85), if known
  • Mapping: leave empty

Fill in the other details. Save the changes and return to the Events dataset and continue to insert details about the event.

One day events

Events that extend over a maximum of one day are entered with start and end dates and are visualized on all channels.

If the total time of an event, including set-up and dismantling, differs from the official times (for example it starts an hour earlier and ends half an hour later), add a separate entry with the full times and set Active to false. This books the room internally without showing the extra time on the channels.

Multiple day events

Events that extend over several days can be entered for the whole period, for example 1.11. to 3.11. from 9:00 to 16:00. In the details, create a separate room booking for each day.

For example:

  • Day 1: room booking 1.11. from 9:00 to 17:00
  • Day 2: room booking 2.11. from 9:00 to 17:00
  • Day 3: room booking 3.11. from 10:00 to 16:00

This ensures participants find the exact times for each day.

  • The today.noi.bz.it channel displays events based on rooms.
  • The website and app display events based on events. For multi-day events, the event tile shows only the date range, while the detail view lists each day with its start and end times.
  • Entries with Active set to false are not used for the displayed times.