How to create an event in the data browser - noi-techpark/odh-docs GitHub Wiki

The first thing to do is to go on the data browser:

• For NOI & Eurac - Events: databrowser's NOIEvents page
• For NOI Bruneck & Nobis - Ecents: databrowser's NOIBruneckEvents page

This is the page for the NOI Events. To be able to edit events and add records you will have to login first.

Then to add a record you can click the button on the top left, or to edit an already existing record you can click on the button with the pen.

After clicking on the add records button this page will open.

• Main Data: Input essential information about your event.
• Event Details: Add specific details including web and video URLs, dates, locations, and more.
• Images: Requirements for image submission.
• Files: Information on submitting additional files for your event.
• License: Details on the licensing agreement.

Main Data

In this section, you can insert:

• Title
• Description
• Organizer
• Active flags
• Additional information through toggles

Event Details

Here, you can insert:

• Web and video URLs
• Dates
• Location
• Rooms
• Filters

Images

• Format: jpg or png, landscape orientation
• Size: Maximum of 4MB
• Dimensions: 1170x780px

Files

Provide any additional files related to your event here.

License

Details about the licensing agreement for event submission.

To be eligible for listing, each event must include:

• Title: A clear and concise title for your event.
• Short Description: A brief overview of what the event is about.
• Image: At least one image meeting the specified requirements.
• Source: Organization of the person inserting a Event.
• EventLocation: The Location where the Event will take place.

Please note that account permissions are limited based on the Source and EventLocation you are authorized to use for your events.
Ensure to verify your access rights to these elements carefully before creating an event.

There are three active flags in total:

• Active stands for the visualization of the event on today.noi.bz.it.
• noi.bz.it Active represents the visualization on the noi.bz.it website.
• NOI-Community App Active stands for the visualization on the NOI-Community App.

The flags are set manually when entering the events in the Main data section. The event manager decides which event is played on the website. Usually it's for all of the Events that NOI Techpark is the organizer of, that take place here and are open to the public. Exceptionally, events from external hosts can also be visualized. In this case, the appropriate box must be selected. Which events on the app are played out, however, is decided by the Community Manager. The criteria is the opportunity for community members to take part in the event.

Web page
If registration is required, then the corresponding link under "Web Page" must be used.
Filters
There are two filters: Technology Field and Tagging Field.

• The corresponding technology field can be selected for Technology Field (Green, Food, Digital or Automotive/Automation). This filter function is based on the App taken over and displayed on the website. If the event falls in none of the mentioned technology fields, this field remains empty.
• The tagging field specifies the type/series of an event. For the site, a Tagging Field must be selected, but does not have to. The selected term will appear as supercategory displayed. On the app, on the other hand, there must always be a difference between "Public" and "NOI Community" must be selected, because these two filter functions are taken directly and are highly relevant to the community.

To add a room you should firstly navigate to the event detail section, and then click on the last button and the table with the rooms will show.

After, to actually add information and rooms you will have to click on the button with the pen.

Finally, the view for adding the info for the room will open.

Particular attention is paid when entering the time period of an event.

Events that extend over a maximum of one day are entered with start and end dates and thus visualized on all channels. If the total time of an event, including set-up and dismantling work, differs from the official times of the event, e.g. starts an hour earlier and ends half an hour later, then a separate room must be booked for this with the corresponding time and a comment "x". Comment "x" means that the room is booked internally in the system, but is not displayed as booked on the channels.

Events that extend over several days can be entered for several days, e.g. from 1.11.-3.11. from 9.00-16.00 hrs. In the details, however, a separate room must then be created for each day.
For example:
Day 1 - room booking 1.11. from 9.00-17.00;
Day 2 - room booking 2.11. from 9.00-17.00;
Day 3 - room booking 3.11. from 10.00-16.00.
This guarantees that participants will find the exact times for each day of the event.
The today.noi.bz.it channel displays events based on rooms, while the website and app display events based on events. If an event takes place over several days, only the date from to is displayed in the event tile on the website and app, while the detailed view lists the individual days including the respective start and end times (here, the times of the rooms are used for display, excluding those with comment "x", just as on today.noi.bz.it).