Shifts - nikodemak/JWManagement GitHub Wiki

Each Shift is part of a Tag. the publisher sees only the shifts that match their assigned tags. By clicking/tapping on a shift, all appointments of the current week open. The 'Show All' feature displays all assigned shifts with their appointments in parallel.

How to change the "Shifts" view?
How does the "Shifts" page navigation work?
How are the tags shown or hidden?
How do I edit a shift?
How do I create a shift from a template week?
Which administration tools are available?
Which functions are available in one shift?
Calendar view

"Shifts" view

With a desktop PC or tablet, the appointments are displayed in a 7 day calendar Monday through Sunday. With a smartphone, the appointments are displayed one below the other. The calendar view can be displayed in two ways, and there are two eye icons in the menu:

Crossed eye icon: Only the start and end times of the shifts are shown.
Open eye icon: The start and end times of shifts and all teams with participants are displayed.

"Shifts" page navigation

With the arrows left or right you change the week up or down. In the middle drop-down menu, the current week is displayed and you can switch directly to a desired week.

Show and hide tags

The right-hand drop-down menu allows tags to be hidden or hidden. The "open eye" icon stands for "show shifts of this tag", the "crossed eye" icon stands for "hide shifts of this tag". If multiple tags are displayed at the same time, the name of the tag to which the shift belongs is displayed within the shift.

Only for shift supervisor and administrator

Edit shifts

The shifts can be edited Live in the "Shifts" page via the wrench symbol. Existing shifts can be edited and you can add another shift with the blue plus symbol.
⚠️ The 'Delete All' feature deletes all appointments from all shifts that are currently visible.

Create shifts from a template week

For regularly repeating shifts, a template week is created in each day. This serves as a template for creating a shift per week.
In the drop-down menu of the weekly ad you can create a "New week" in the last line. Using a monthly calendar, select the desired week and template week. All shifts of this template week are created.

Only for shift scheduler, shift supervisor and administrator

Appointments sent via paper plane

The paper plane symbol can be used to notify the accepted publishers by e-mail. The notification is made for all appointments per shift. If you open a shift, the color of the paper plane changes behind each publisher:

White paper plane = appointment not sent
blue paper plane = appointment sent

Functions in a shift window

For a participant:
- With the button Request participation , a participant can register for this shift.
- With the button cancel participation a participant can withdraw his application.
For a team leader or replacement team leader:
- Application function as for the participant
- With the button Report , a shift report can be created.
For an Administrator, shift supervisor and shift scheduler:
- Application function as for the participant
- Report function as with the team leaders
- Advanced views and features: publisher information, job application history, etc.
  
  Advanced view
- privileges of service
  - CBE = Coordinator of the Body of Elders
  - SEC = Secretary
  - SO = Service Overseer
  - E = Elder
  - S = Servant
  - P = Publisher
  - CO = Circuit Overseer
  - BT = Bethelite
  - LDC = Construction Helper / Servant
  - SP = Special Pioneer
  - RP = Regular Pioneer
  - AP = Auxiliary Pioneer
- Overview of Shareholdings
  - T 1/1 = On this day, the Publisher 1 has accepted 1 out of a total of 1 application
  - W 1/2 = This week, the Publisher has accepted 1 out of a total of 2 applications
  - 4W 5/6 = This week and the last 3 weeks, the Publisher has received 5 out of a total of 6 applications
    
    Advanced Editing Features::
  - Add publisher: Only the members of the same tag can be added.
  - Cancel team: If a team has to be canceled (eg. because of rain), all participants will receive an e-mail with the cancellation. The applications are rejected and the team is closed.
  - Close / open team This can be used to close a team, so that no one can apply anymore. Opening and closing has no meaning other than allowing or denying applications.
  - Understaffed mail If there are too few applicants for a shift, a reminder mail can be sent. This reminder mail gets to everyone , who in their personal timetable (in the profile) have marked their availability and checked the "I can be contacted in the short term" box, OR regardless of the time if the "Even if no availability is set" box is checked.

Overview of the calendar view

The calendar view allows you to select one day at a time and see all of it's shifts. Selecting a day creates a list of shifts on that day, under the calendar. You can Switch between months using the arrows at the top.