Pathways Run Comms Instructions

Date of Event: 7 May 2016

Thanks for signing up for the pathways run! This document will go over the procedures we're using for this event.

Map of the course

Map of pathways course with Reference Points

Things to bring with you

Please bring these items with you:

• CERT or Communications safety vest.
• Your DSW and /ID cards.
• Your radio, pre-programmed for the race frequencies (see below)
• Charged and Spare batteries
• A headset or remote mic if you have one.
• A chair (optional, but useful)
• Water
• A Cell phone for backup communications
• Two copies ICS 214 Unit Activity Log (optional, for training)
• Two copies ICS 309 Communications Log (optional for training)
• Clipboard
• Pen/Pencils
• Anything else from your go-kit that seems useful

Sign in, Briefing, Logistics

We'll be signing in at 0730 near South of Westwind Barn. Be forewarned: parking may be exciting. Some people will be meeting at the Fire Station beforehand to carpool. There will be no carpooling; we will just meet at the CERT trailer.

There will be coffee and snacks for folks who get there early.

The only bathrooms are near Westwind barn. Plan accordingly.

Please sign in on the 211 form so we can keep track of folks.

The briefing will be at 0745; we'll be announcing any last minute changes or re-assignments.

Folks will be be leaving for their assignments at around 0800; the race starts at 0900 for the 5k and 10k runs, and 1030 for the walk. The race is expected be over by 1130.

We'll be doing a debriefing back at the CERT trailer after the race. Please sign out before leaving, either verbally over the radio or in person on the 211 form.

What to expect

Everyone will have an assigned location. Please use this location as your tactical call sign (for example: Point 7). Don't forget to add your FCC call sign when necessary.

Please check in with Net Control before leaving the briefing area to confirm your radio works and is programmed properly.

Please check in again when you arrive at your assigned location.

There will be periodic health and welfare checks (every 15-30 minutes). If you haven't heard anything in a while: check your radio to see if you are off-channel, or worse: stuck in transmit mode (FT-60 users: did you bring your rubber band?). If you can't reach Net Control try the alternate frequencies or send a text to Net Control (see Frequencies section)

For training purposes: its a good idea to try and keep a communications log on a 214 or 311 form. Bring a clipboard to make writing easier.

There will be a pair of folks doing a sweep behind the runners. When they pass please relay that info to Net Control. After the race passes you can check out with Net Control, either checking out and going home or returning to the race start.

There will be a debriefing at the end for those who return to the start.

Some runners will want to know far they are and where the next water stop is. Please check the map and be prepared to answer them.

In case of emergencies: call 911. There will be paramedics near the race, but they are only dispatched via 911. After you are done with 911 please notify Net Control.

Frequences

Role	Call	Freq [offset] CTCSS
Primary Repeater	W6LAH	146.745 [-] 110.9 Hz
Backup Repeater	K6AIR	145.940 [-] 123.0
Simplex	-	147.435

We'll be using W6LAH as our primary repeater. In case of communications issues or a stuck transmitter our secondary frequency will be K6AIR. As a third level backup you can try the LAH Simplex frequency.

If you cannot communicate by radio you can text Neil Katin at 650-762-6345.

Assignments

Tactical Call	Name	Call	Location	Extras at station
Sarah Shadow	Carol Starbuck	K6PIG	Near race start
Net Control	Neil Katin	AI6FI	Near CERT trailer
Sweep 1	Kjell Karlsson	KD6BPP	Following trailing runners
Sweep 2	Elise Scher	KI6PUO	Following trailing runners
Point 2	Bert Raphael	KK6GNB	Page Mill at Central Dr
Point 5	Ed Jones	W7WPO	Moody Rd at Moody Ct	Water, Sheriff
Point 7	Jerry Tomanek	AF6HY	Moody Rd at Chaparral Way	Sheriff
Point 10	Bill Lattin	KK6PCA	Byrne Park Lane	Water
Point 11	Andy Kirk	WB6CLS	SW Corner of Byrne Preserve	Water, need J-Pole
Point 12	Ray Egan	W6FQY	Near CERT Trailer	Water