member minutes 02 2025 - leroyle/projects GitHub Wiki

Member Meeting Minutes Summary: February 25th

Facility Organization and New Systems

  • Workshop Organization: The workshop received a large donation, and help is needed to sort through items, test tools, and perform maintenance. Community contribution for this effort is highly appreciated.

  • Wiki Migration: The Wiki is migrating from wiki.apps.thelab.ms (Wiki.js) to wiki.thelab.ms (Docker Wiki). The new Wiki is older but more stable. Users can log in with the same email as their other lab account.

  • Access Control Board (EPICS Project): The EPICS team is developing a custom access control board using RS485 communication. This board will support up to 32 endpoints on a single wire pair and various authentication methods (NFC, 125kHz chips, fingerprint readers, phone-based access). Integration with existing badging seems largely ready for deployment.

  • Kiosks: Student-developed kiosks are functional and can display information from various photo sources and up to five RSS feeds.

Equipment Updates and Needs

  • Trogdor (Laser Cutter): The laser requires new slats for its bed. The current slats are made from 1-inch MDF, but 3/4-inch MDF might be easier to find. A 4×4 foot sheet is sufficient for two crossways sections.

  • X-Tool: The X-Tool is about 90% functional. It works well for fills in XCS software but lacks a repeatable machine home.

  • ShopBot: The ShopBot needs to be moved, and its electrical needs are being assessed. It may require a 440V converter (estimated cost $3,000-$5,000) unless a new location with 440V is found.

Relocation Considerations

  • Lease Overlap: The organization aims to minimize lease overlap to no more than two months, with one month needed for moving.

  • Preferred Location: The preference is to remain in Richardson, ideally within the Innovation Quarter (IQ) area, due to existing city relationships and accessibility for members.

  • Space Requirements: While the current space is over 3,000 sq ft, a slightly smaller, highly functional space is preferred, with the possibility of future expansion.

  • Classroom Needs: A single, larger, and highly functional classroom space is needed, capable of accommodating tools along one wall when not in use for classes.

  • Utilities: Information on electricity, water, and fiber internet costs for potential new spaces is required.

  • Amenities: A roll-up door and sublease options from the landlord are preferred.

  • Contacts: [[email protected]](mailto:[email protected]), Jordan's phone number, and the new rental contact are relevant. Electronic signatures are preferred.

Mechatronics Area and Classes

  • Renaming: The electronics area has been renamed “Mechatronics” to better reflect its scope, including hobby-grade robots and microcontrollers.

  • Class Focus: Emphasis is placed on offering accessible electronics classes, such as “project of the week/month” styles, to help beginners learn fundamental concepts.

  • Skill Sharing: Experienced members are encouraged to share their skills across different areas.