August Board Meeting Minutes

Date: Friday, August 14, 2026
Category: Board Meetings / Governance
Status: Approved

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Executive Summary

The August Board Meeting took place on Friday, August 14th. Key organizational updates include:

• Membership: Active membership status is hovering around 160 members.

• Compliance & Legal: Currently processing Texas worker's compensation exemption filings and completing registered agent and address updates with the IRS.

• Events & Outreach:

  • Participating in Fan Expo (September 11–13) featuring live demos and community panels.

  • Upcoming Member Social & Event scheduled for September 27.

• Administration: Establishing a centralized, mobile-friendly Google Calendar managed by the Board Secretary, integrated into Discord and the primary website.

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Action Items

Topic	Description	Status / Owner	Status / Owner
Worker's Comp Exemption	Complete and mail the Texas state exemption form prior to subcontracting roof repairs.	Pending (Board)
Front Signage	Ship and produce the front sign using Jordan's smooth sans-serif logo design.	In Progress
3D Printer Lineup	Acquire an A1 Mini printer to restore the active lineup to three printers.	Approved
Multi-Nozzle Printer Evaluation	Establish a firm evaluation timeline to select a multi-nozzle 3D printer by the October board meeting.	In Progress
Resin Station Consolidation	Consolidate resin equipment; relocate extra units/ultrasonic cleaners to the leadership closet, keeping one main station active.	In Progress
Equipment Transfers	Transfer the legacy Sublimation Printer (SG1000) and Kiln-dedicated microwave to DMS for spare parts.	Approved
Stitch Lab AC Upgrade	Swap out the vent diffuser in the craft room / Stitch Lab to optimize airflow (Budget: ~$270–$370).	Approved
Downdraft Table Proposal	Request a formal design proposal and itemized budget estimate from Chris prior to material voting.	Awaiting Proposal
Haas CNC Assessment	Coordinate with Rockwall, DMS, and local contacts prior to September to assess space, rig/transportation costs, and trade feasibility.	In Progress
Calendar Integration	Deploy integrated Google Calendar across Discord and the website.	In Progress (Secretary)

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Voting Record

Motion / Item	Outcome	Notes
A1 Mini Acquisition	PASSED	Approved purchase to restore 3D printing capacity.
Multi-Nozzle Decision Deadline	PASSED	Set October Board Meeting as final decision deadline.
SG1000 Sublimation Printer Transfer	PASSED	Reallocated to DMS for spare parts.
Resin Printing Area Downsizing	PASSED	Approved storing secondary units in leadership closet.
Stitch Lab HVAC Diffuser Upgrade	PASSED	Approved $270–$370 for parts and labor.
Front Signage Production	PASSED	Approved Jordan's sans-serif logo layout.
Legacy Equipment Decommissioning	PASSED	Approved teardown of Dust Bunny lathe setup, v1 heat press, and extra toaster/dehydrators.
Kiln Microwave Reallocation	PASSED	Reallocated microwave unit to DMS.
F1 Laser Acquisition	PASSED	Retroactive approval for F1 laser acquisition.

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Tabled / Deferred Items

1. Downdraft Table Design

* Status: Deferred * Action: Deferred pending Chris's submission of a comprehensive design layout and material estimate.

2. Haas CNC Acquisition & Logistics

* Status: Deferred * Action: Deferred pending rigging/transport quotes, electrical/space constraints evaluation, and outreach to Rockwall and DMS regarding trade or transfer opportunities.

3. Board Election & Voting System Rules

* Status: Deferred * Action: Final voting system testing and updated election guidelines deferred for further internal testing prior to general membership rollout.