board minutes 07 2024 - leroyle/projects GitHub Wiki

Board Meeting Minutes Summary: July 12th

Meeting Clarification and Motions

  • The leadership meeting time following the monthly membership meeting will serve as an official board meeting to ensure regular voting opportunities.

  • Motion 1 (Passed): Nicole will take over as area host for Fiber Lab (Stitch Lab) due to her dedication. The motion passed with four attending board members voting in favor.

  • Motion 2 (Passed): A free month of membership will be granted to Simone for generously lending the long-arm quilting machine. The motion passed with four votes.

New Board Member and Roles

  • John has officially joined the board, pending his signature on the bylaws. He will be the new treasurer.

  • The outgoing treasurer, Bob, will assist with the transition.

  • Tim is the new president.

  • The previous president expressed appreciation for the opportunity to serve.

Financials

  • The current financial balance is $19,300.

  • Last month saw approximately $1,100 in new member income, but expenses were higher due to rent and insurance ($2,500 for insurance).

  • The goal is to be financially stable with $25,000 in the bank and a reserve of $5,000 to $10,000 for large purchases or repairs.

Facilities Updates

  • Clean-up Day: A clean-up day was highly successful, with 15-20 people participating. The facility is now much cleaner, and an estimated 1.5 to 2 tons of material were moved or disposed of.

  • Heavy Equipment: Three heavy pieces of equipment were moved: the Bridgeport, the laser, and the new CNC.

  • Laser Table: The laser table is now perfectly flat.

  • Ventilation: The exhaust problem in the front of the laser is still pending a solution.

  • Signage: The organization is looking into acquiring proper signage.

  • Electronics Flip-flop: The electronics area has been reorganized.

  • Guest Check-in and Showcase: A dedicated guest check-in area is being set up for sign-ups, billing, and information. A showcase area will be next to it.

  • Robot Fund/Scavenger Hunt: The robot fund activity from Fin Con will be updated for ongoing use in the building as a “get to know your local makerspace” activity this fall.

Support and Assistance

  • Doug and Chris are donating their time to finish the moving process and clear out remaining items from the yard sale.

  • Members are encouraged to offer assistance to Doug and Chris if they can, as extra hands are needed.