Email information for editors - jcmsjournal/editorial GitHub Wiki

Welcome to your new @cinemajournal.org email address! You should have gotten an email from your friendly production editor with a temporary password.

Overview

We are using a free service called Zoho to host our email. As free services go, it's pretty good. It's still a free service.

First: Change your password

The first thing you should do is change your password. Do it now!

  1. Go to Zoho mail: https://mail.zoho.com. Click on the Login link at the top right.
  2. Enter your email address [name]@cinemajournal.org and your temporary password.
  3. Zoho may prompt you to change your password immediately. If it does, follow the prompts.
  4. If it does not prompt you to change your password, you should do it manually. To do so, go to your account information. At the top right there's a light gray and white silhouetted generic profile picture. Click that, and in the dialogue that pops up, click "My Account."
  5. This takes you to your account page. To change your password, click on Security in the top center. This will let you change your password. You should do so immediately.
  6. Zoho also allows two-factor authentication, which you can set up here. We recommend that you set it up. It does make setting up Zoho mail in your favorite email program a bit more difficult, as you'll have to generate separate passwords to use for each mail client. (Security is always added overhead.)

Next: Decide how you want to use your email address

There are three options for using your @cinemajournal.org email address.

  1. Use Zoho webmail. Login when you want to look at it! Easy as pie. You're all set.
  2. Forward your email to an email address you own. Instructions here.
  3. Set up your favorite email client to use IMAP. Instructions here.

Forward your email

  1. Login to Zoho webmail.
  2. Click the gear icon—"Settings"—in the top right of the screen.
  3. Scroll to the bottom. Below the "Access old version for" title, click on "Email forwarding and POP/IMAP". A different "Zoho mail- Settings" page will open in a new tab.
  4. At the top, under "Email Forwarding," there's an entry "Forward a copy of incoming message to:" Click on "Add email address" to the right.
  5. A dialogue box will pop up asking you to enter the destination address for email forwarding. Enter your desired email address and click add.
  6. Zoho will send you an email with a confirmation code. Enter the code you receive into the dialogue in the mail settings page.
  7. Decide if you want Zoho to keep a copy of forwarded emails or not in the "Delete Zoho Mail's copy". If you want simple email passthrough, select "No."

You're all set!

Use IMAP

  1. Login to Zoho webmail.
  2. Click the gear icon—"Settings"—in the top right of the screen.
  3. Scroll to the bottom. Below the "Access old version for" title, click on "Email forwarding and POP/IMAP". A different "Zoho mail- Settings" page will open in a new tab.
  4. Under "IMAP Access", there's a single entry: "Status." If it is not set to "Enabled," change the status to "Enabled."
  5. If you haven't enabled two-factor authentication, follow the instructions here: https://www.zoho.com/mail/help/imap-access.html. If you have enabled two-factor authentication (and again, we think you should), start here: https://www.zoho.com/mail/help/adminconsole/two-factor-authentication.html.