Stores Supplier Management - hmislk/hmis GitHub Wiki

Stores — Supplier Management

Overview

Suppliers (also called dealers in the Stores module) are the companies from which the hospital procures store items. In HMIS, suppliers are managed as Credit Companies — a type of institution record.

The same Credit Company records are shared between the Pharmacy and Stores modules, so a supplier registered for pharmacy procurement is also available for store procurement.

Adding a New Supplier / Dealer

Navigation: Administration → Manage Credit Companies → Add New

Or via the Stores-specific shortcut:

Navigation: Stores → Manage Store → Manage Dealers

Required fields:

  • Institution name
  • Institution code (can be auto-generated — see note below)
  • Contact person and phone number
  • Address

Known Issue #6592 — The Institution code should be auto-generated when adding a Store Dealer (enhancement pending).
Known Issue #6593 — Adding a store dealer should be accessible from within the Manage Store module (pending).

Editing a Supplier

Navigation: Stores → Manage Store → Manage Dealers → (select dealer) → Edit

Update contact details, address, or credit terms as needed.

Linking Suppliers to Items

Items in the store can be linked to preferred suppliers for procurement purposes.

Navigation: Stores → Manage Store → Item Distributors

This stores the supplier-item relationship for use during PO creation.

Dealer Payment

Payments made to suppliers for store purchases are recorded as Dealer Payments.

Navigation: Stores → Transactions → Dealer Payment

Steps:

  1. Select the dealer (supplier).
  2. The system lists unpaid GRNs and direct purchases.
  3. Select the transactions being paid.
  4. Enter payment details (amount, cheque/bank reference, date).
  5. Save.

Viewing Dealer Payments

Navigation: Stores → Search → Search Dealer Payments

Filter by supplier, date range, or payment reference.

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