Pharmacy Issue - hmislk/hmis GitHub Wiki

Pharmacy Issue (Disposal)

The Pharmacy Issue module allows pharmacists to dispose of medications and items internally within the hospital with configurable rate displays and comprehensive financial tracking.

Overview

Pharmacy Issue is a core disposal functionality that enables:

  • Item disposal with configurable rate visibility
  • Real-time financial calculations
  • Bill-level value summaries
  • Configuration-based display options

Key Features

1. Configurable Rate Display

Administrators can control which rates are displayed during disposal:

  • Purchase Rate: Shows item purchase cost
  • Cost Rate: Shows calculated cost rate including expenses
  • Retail Rate: Shows standard retail selling price
  • Issue Rate: Shows actual disposal rate (always visible)

2. Value Calculations

The system displays both item-level and bill-level values:

Item-Level Values:

  • Purchase Value: Quantity × Purchase Rate
  • Cost Value: Quantity × Cost Rate
  • Retail Value: Quantity × Retail Rate
  • Transfer Value: Quantity × Issue Rate (net disposal value)

Bill-Level Totals:

  • Total Purchase Value: Sum of all item purchase values
  • Total Cost Value: Sum of all item cost values
  • Total Retail Value: Sum of all item retail values
  • Total Transfer Value: Net disposal amount

3. Real-Time Updates

All financial values automatically update when:

  • Items are added to the bill
  • Quantities are changed
  • Items are selected from stock

Navigation and Usage

How to Navigate to Pharmacy Issue

Path: Pharmacy → Disposal → Issue

Basic Disposal Process

  1. Select Department/Location

    • Choose the issuing department from the dropdown

  2. Add Items to Disposal

    • Search and select items using the autocomplete field
    • Enter the disposal quantity
    • Review displayed rates and values (based on configuration)
    • Click "Add" to add the item to the disposal

  3. Review Disposal Details

    • View item-wise breakdown in the disposal items table
    • Check disposal-level totals in the Bill Details panel
    • Verify all calculations are correct

  4. Complete Disposal

    • Enter request number and comments
    • Print disposal documents
    • Click "Issue" to complete the disposal

Item Selection Features

  • Auto-complete Search: Type item name, code, or barcode to search
  • Stock Availability: View current stock levels for each batch
  • Expiry Warnings: Color-coded warnings for expiring items
    • Red: Expired items
    • Yellow: Items expiring within 3 months
  • Batch Selection: Choose from available batches with different rates

Access Requirements

User Privileges Required:

  • Pharmacy Issue privileges
  • Access to specific pharmacy departments
  • Item dispensing permissions

Typical User Roles:

  • Pharmacists
  • Pharmacy Technicians
  • Authorized disposal staff

Reports and Analytics

Available Reports:

  • Disposal summaries by date/period
  • Item-wise disposal reports
  • Financial summaries with multiple rate views
  • Stock movement reports

Best Practices

For Pharmacists

  1. Check Expiry Dates: Always use FEFO (First Expired, First Out) principle
  2. Quantity Verification: Double-check disposal quantities
  3. Rate Review: Verify appropriate rates are recorded
  4. Documentation: Enter proper request numbers and comments for disposal tracking

Troubleshooting

Common Issues

  1. Items Not Found: Check item master data and ensure items are marked as active
  2. Rate Calculation Issues: Verify configuration settings and item pricing
  3. Stock Availability: Ensure items have positive stock in the selected store
  4. Permission Errors: Check user privileges and department access rights

Related Topics:

Back to Pharmacy