Combined Inward Payments Report

The Combined Inward Payments report lists every inpatient money movement for a period in one place: deposits, payments made during the stay, post-final-bill payments, the refunds of all three, and the cancellation of any of them. Each of these otherwise has its own search page; this report puts them side by side so a period can be reconciled in one view.

Where to Find It

Inward → Admissions → Inpatient Analytics → Payment Reports → Combined Inward Payments

Like every report on this page, it can be starred so it also appears on the ⭐ Favorites tab.

Filters

Filter	Description
From / To	The date and time range. A bill is included when it was created within this range.
Department	Restrict to bills raised in one department, or leave as All Departments.
View	How the results are presented — see below.

Click Generate Report after changing any filter, including the View.

Views

View	What it shows
Summary	One line per bill type, with the number of bills, the amount received, refunded and cancelled, and the net. No individual bills.
Grouped by Bill Type	The same per-type totals, followed by every bill listed type by type.
Grouped by BHT	Totals per admission (BHT), followed by every bill listed admission by admission — useful for "what did this patient pay and get back".
Details	Every bill in date order, with no grouping.

Above the results, four figures summarise the whole period: Received, Refunded, Cancelled (with the number of bills cancelled under it) and Net.

A deposit of 1,000.00 and its cancellation on the same day: Received 1,000.00, Cancelled -1,000.00, Net 0.00.

How amounts are shown

• Money coming in (deposits, payments, post-final-bill payments) is shown as a positive amount.
• Refunds are shown as negative amounts on their own rows, so the Net figure and any column total are the true amount kept for the period.
• A cancelled bill keeps its own amount on its own date, marked Cancelled in the Status column.
• The cancellation bill that reverses it is listed as a separate row on the date it was made, marked Cancellation, with the amount negative (money handed back). It is totalled under Cancelled.
• So when a bill and its cancellation fall in the same period they cancel out in Net. When the cancellation happens on a later day, the original counts on its own day and the reversal on the day of the cancellation, which matches the cash actually taken and handed back on each day.

Report Columns

Column	Description
Date	When the bill was created
Bill No	The bill number
Type	Inward Deposit, Inward Payment, Post Final Bill Inward Payment, or the matching refund or cancellation
BHT No	The admission the bill belongs to
Patient	Patient name
Payment Method	Cash, card, etc.
Amount	Signed amount: negative for refunds and cancellations
Status	Cancelled on a bill that has been cancelled; Cancellation on the bill that cancels it

Exporting

Download as Excel appears once the report has been generated. It exports what the selected view shows:

• Summary exports the per-type totals table, on a sheet named Summary.
• Grouped and Details views export every bill on a sheet named Payments, in the same order as on screen — all rows, not just the page currently displayed.
• Every export ends with a Period totals block under the table: Received, Refunded, Cancelled, Net and the number of cancelled bills, the same figures as the four boxes above the results.
• In a Grouped view the workbook opens on an extra first sheet with the group subtotals and a grand total, as shown above the rows on screen: By Bill Type (one line per bill type) or By BHT (one line per admission). The Payments sheet follows it.

Related Reports

• BHT Deposit Detail Report — one row per payment, with per-payment-method columns and admission-based filters
• Inpatient Bill Search and Reprint — the individual Payment, Deposit and Refund search pages