Depositing Funds and Withdrawals

Introduction

During or at the end of a shift, cashiers deposit accumulated cash to the safe or bank, and supervisors may withdraw funds for operational needs. All deposit and withdrawal transactions are formally recorded and create cashbook entries.

Navigation

Main Menu → Financial Transaction Manager → Drawer tab

Depositing Funds to Safe or Bank

1. In the Drawer tab, click Deposit to Safe/Bank.
2. The system navigates to cashier/deposit_funds.xhtml.
3. Enter the deposit amount. Deposits are restricted to cash only — other payment methods are not permitted for deposits.
4. Select the destination: safe or bank account.
5. Enter denomination breakdown.
6. Add an optional memo.
7. Click Save. A cashbook entry is automatically created recording the outflow from the drawer to the safe/bank.
8. The deposit print page opens for printing a receipt.

Fields on the Deposit Page

Field	Description
Amount	Cash amount to deposit
Destination	Safe or specific bank account
Denomination breakdown	Quantities of each note/coin
Memo/Reference	Optional description
Date/Time	Auto-set to current time

Note: Cheque realization also uses this page. Select Realize Cheques in the Drawer tab to process a cheque that has cleared the bank.

Fund Withdrawal

1. In the Drawer tab, click Withdrawals.
2. The system navigates to cashier/fund_withdrawal_bill.xhtml.
3. Enter the withdrawal amount, reason, and payment method.
4. Click Save. A withdrawal bill is created and the drawer balance is reduced.
5. Print the withdrawal receipt from cashier/fund_withdrawal_bill_print.xhtml.

Fields on the Withdrawal Page

Field	Description
Amount	Amount to withdraw
Payment Method	Cash, Cheque, etc.
Reason	Purpose of withdrawal
Authorized by	Supervisor reference if required

Cashbook Impact

Every deposit automatically creates a cashbook entry (PR #20757). This ensures the cashbook accurately reflects all movements between the cashier drawer and the safe/bank, enabling daily reconciliation.

Technical Reference

Item	Detail
Controller	FinancialTransactionController
Deposit method	navigateToFundDepositBill()
Withdrawal method	navigateToCreateNewFundWithdrawalBill()
Deposit page	cashier/deposit_funds.xhtml
Deposit print	cashier/deposit_funds_print.xhtml
Withdrawal page	cashier/fund_withdrawal_bill.xhtml
Withdrawal print	cashier/fund_withdrawal_bill_print.xhtml
PR reference	#20757 — cash-only deposits + automatic cashbook entry