Introduction

This document provides a detailed guide on how to manage patient orders and process payments within the CareCode Health Management Information System (HMIS). It covers the workflow from logging into the system to completing a transaction at the cashier.

System Login

• Access the System: Open the CareCode HMIS and navigate to the login page.

• Enter Credentials: Input your username and password.

• Select Department: Choose the department you are working in to access the relevant functionalities.

Navigation

• Open Main Menu: Click on the main menu after logging in.
• **Choose OPD: ** Select 'OPD' to proceed to outpatient services. Billing for Cashier
• Access Billing: Under the 'OPD' menu, find and click on the 'Billing' submenu.
• Select 'Billing for Cashier': This option takes you to the billing page specific for cashier operations.

Creating an Order

• Patient Search: Use the patient's phone number to search and bring up their details.
• Add Services: Search for and add required services to the patient's order. Example services could include an ESR (Erythrocyte Sedimentation Rate) test and a FBC (Full Blood Count).

Settling the Bill

• Settle Bill: Once the services are added, proceed to settle the bill.
• Token Generation: A token indicating the amount payable will be generated and printed for the patient.

Payment at the Cashier

• Token Scanning: The cashier scans the barcode on the token provided to the patient. If unable to scan, navigate through menu > OPD > Cashier > Scan Bills.
• Manual Search: Alternatively, search for all pending payments under menu > OPD > Cashier > Accept Payments for OPD Bills.
• Payment Processing:

• Choose a payment method.
• For cash payments, enter the tendered amount to display change due.
• Click 'accept payment & settle' to finalize the transaction.

Back