Admin Banks and Bank Accounts - hmislk/hmis GitHub Wiki

Banks and Bank Accounts

Overview

Banks and bank accounts are maintained in HMIS as master data. They are used when configuring institutions (linking an institution to its bank account for cheque printing and payment tracking) and when recording financial transactions that reference specific accounts.

When to Use

  • Adding a new bank to the master list before it can be linked to an institution
  • Adding bank branches and accounts for payment or cheque configuration

Navigating to Bank Management

The bank management screen is accessible from the administration index:

  1. Click Administration → Manage Institutions
  2. Select Banks from the management index

Required privilege: AdminInstitutions

Managing Banks

Adding a Bank

  1. Click Add in the bank list panel
  2. Enter the Name of the bank
  3. Click Save

Deleting a Bank

  1. Select the bank from the list
  2. Click Delete (confirmation required)

Note: Only delete banks that have never been linked to an institution or bank account.

Bank Accounts

Bank accounts are managed separately from banks. They are linked to a specific bank (and optionally a branch) and can be associated with an institution for cheque printing.

Bank Account Fields

  • Account Name — the account holder name
  • Account Number — the bank account number
  • Bank Branch — the branch this account is held at

To manage bank accounts, navigate to the Bank Accounts section in the institutions management index.

Banking Branches

Branches of a bank can be added separately. An institution can be linked to a specific branch (not just the bank) for precise identification on cheques and payment documents.

Navigate to Banking Branches in the institutions management index to add or edit branches.

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