Zoom - hasselmonians/knowledge-base GitHub Wiki

This document concerns usage of the Zoom software for teleconferencing.

Zoom meetings provide a robust platform for online collaboration and meetings, paired with full video and audio conferencing capabilities with content sharing and cloud recording.

The Zoom Client software is available on Windows, macOS, and many Linux distributions. Zoom also works via the browser on Firefox and Chrome/Chromium. It does not screen-share on Safari and has limited functionality on Edge and Internet Explorer. More Information.

Official BU documentation can be seen at https://www.bu.edu/tech/services/cccs/conf/online/zoom/

Administrative Control

The "host" of the meeting has control over many features of the meeting. They can mute and unmute. However, they are not able to initiate screen sharing from another computer.

Logging into Zoom

If you have a Boston University ID, then you have a Zoom account. You can log in via the bostonu.zoom.us portal. You need to sign in using your Boston University login and password (single-sign-on/SSO). It is also possible to join a meeting without making an account (at least while connected to the BU wifi).

Using the Zoom software in the Eichenbaum Colloquium Room

Desktop

The best way to use the Zoom software in the Eichenbaum Colloquium Room is to use Zoom via the built-in desktop computer.

The meeting should be scheduled in advance with the moderator credentials used as the host.

Then, when it is time to begin the meeting:

  • Host the meeting from the moderator laptop.
  • Setup the lectern desktop by powering it on and configuring the cameras. The rear cameras should be used with the 3rd preset. The microphones should already be configured.
  • Join the meeting form the lectern desktop.
  • Screen-share from the lectern desktop.
  • Unmute the lectern desktop.

Only one Zoom account should be needed for use by the moderator to start the meeting.

Laptop

When it is time to begin the meeting:

  • Host the meeting from the moderator laptop.
  • Setup the lectern desktop by powering it on and configuring the cameras. The rear cameras should be used with the 3rd preset. The microphones should already be configured.
  • Join the meeting from the lectern desktop.
  • Join the meeting from the speaker laptop.
  • Mute and do not display video from the speaker laptop.
  • Screen-share from the speaker laptop.
  • Unmute the lectern desktop.

Only one Boston University Zoom Pro account should be needed for use by the moderator to start the meeting.