Team Calendaring

Using your project's email for various types of calendaring

How to set up Google Calendar invites for your team

Why the setup is so important

So that new (and prospective) team members get to talk to a live person face to face as quickly and reliably as possible.

Pre-requisites

• Have created an onboarding and offboarding: product issue for your team
• Have onboarded to
  • 1password
  • Zoom
  • project email

Which Zoom Rooms to use

• Ideally use Zoom 1-3. If there are no zoom rooms available at the time you need them, you can use Zoom 4, subject to the following restrictions
  • It is never available on Monday and Tuesday night 5:45-9:00pm because it's reserved for onboarding
  • ask if zoom 4 is being reserved by a team offering research appointment slots (you can ask by adding your proposed schedule to the product management community of practice meeting)
• Ryan was asked to document the Zoom usage guidelines for future reference.

Example issues to assess what is happening now and next steps

(there will be more detail on this issue later, but I have put this issue here to be a starting point for the steps that will be outlined)

• https://github.com/hackforla/design-systems/issues/352

Scheduling slots

Tools

• Calendly
  • We used to use this... but now we use Google Calendar. You can get a demo of how to do this, by attending the PM Cop on Fridays at noon
• Google Calendar
  • Google Calendar now has appointment slots