Thursday, July 21, 2022 Design Meeting Agenda

Before the meeting

• Team members should update their issues

Who was there?

• Judy
• Josh
• My
• Julia
• Alex
• Bonnie
• Shaun
• Kat

Things we plan to discuss

• Design Systems research findings, how VRMS goals align with HfLA needs
• Adam Spar meeting
• VRMS v4 goals: HfLA onboarding
• New KPIs and success metrics for v4
• Google drive clean out
• VRMS new team members onboarding and overall organization for the current team

What we actually discussed

• Design System
• HFLA is implementing a design system that sets the ground rules for every team to follow.
• The goal is to make an easy off-boarding process so information will retain continuity.
• 4 core issues:
  1. Documentation / organizational memory
  2. Messiness in skills levels, team components, and knowledge.
  3. Knowledge gap among different roles
  4. Lack of internal resources.
• Adam Spar Meeting
• Ask Adam how to get editor access to Figma.
• What is the next step for V0.4.
• Julia and Alex will sit at the next volunteer onboarding meeting.
• The onboarding process has been complicated and frustrating.
• Bonnie joined the Design meeting
• Concerned that VRMS will be so complicated to use that she'd rather go back to the old way of managing onboarding.
• Will join the Adam Spar meeting on Friday 7/22/22.
• Reminded the Design team that every screen should use components.
• Bonnie is the only stakeholder that matters for VRMS.
• The app is not running correctly because volunteers should know which project to go to; it should replace Bonnie during onboarding.
• There's a document that shows all needed features when Bonnie and Adam met for 2 months to discuss.
• Figma files:
  • VRMS v1.0 mood board is very important as it explain the need for VRMS to be very plain and simple (stripped down to its basic components.
  • Folder "VRMS Mock - AS/BW New Screen" is the most comprehensive page that Bonnie needs.
• GitHub:
  • PM (Alex) should make sure that there are enough issues.
  • The Kanban board needs to be cleaned up so she can recruit new developers.
  • Dev Team: clean up V0.3 and V0.4 boards and have actionable issues.
  • Each team will prioritize their own issues.

Additional notes

Upcoming Milestones

Action Items

• Schedule Zoom meeting with Adam Spar.
• Alex and Julia will clean up the Kanban board.