♦️ Risk Management Plan - fuhui14/SWEN90017-2024-TAP GitHub Wiki
♦️ Risk Management Plan
Purpose & Scope
The Risk Management Plan outlines the approach to identifying, assessing, and mitigating risks for the Transcription Aide Platform (TAP) project. By systematically managing risks, the project aims to minimize disruptions and ensure the successful completion of deliverables.
This Risk Management Plan covers all phases of the TAP project, including the design, development, and deployment stages. It applies to risks across all areas, such as technical, operational, financial, legal, and external risks. All team members are responsible for contributing to the risk management process, and the project stakeholders will be informed of any significant risks that may affect the project's success.
Risk Management Process
Risk Identification
Risks will be identified using the following methods:
- Team Brainstorming: Regular meetings to discuss potential risks based on project updates and issues encountered.
- Client Consultations: Discussion with the client to understand any evolving needs or challenges that could pose a risk.
- Historical Data: Use of past project experiences to anticipate potential problems.
Risk Assessment
Each identified risk will be assessed based on:
- Likelihood: The probability of the risk occurring.
- Impact: The potential consequences or severity of the risk if it occurs. The risks will be rated as high, medium, or low based on this analysis.
Risk Mitigation
For each identified risk, the team will develop a mitigation strategy, which may include:
- Avoidance: Changing the project plan to eliminate the risk.
- Reduction: Taking steps to reduce the likelihood or impact of the risk.
- Acceptance: Acknowledging the risk and developing a contingency plan in case it occurs.
- Transfer: Shifting the risk to a third party (e.g., using an external service or tool).
Risk Monitoring and Reporting
Risks will be continuously monitored throughout the project lifecycle. The Scrum Master will be responsible for updating the Risk Register and reporting to the project team and stakeholders during regular meetings. High-priority risks will be escalated to the client and mentor as necessary.
Review and Continuous Improvement
At the end of each sprint, the team will review the risk management process and evaluate its effectiveness. Any lessons learned will be documented and applied to future sprints to improve risk identification and mitigation strategies.
Roles and Responsibilities
| Role | Responsibility |
|---|---|
| Product Owner | Ensure risks related to client requirements are identified. |
| Scrum Master | Facilitate risk discussions, maintain the Risk Register, and report on risk status. |
| Development Team | Identify risks related to technical development, architecture, and implementation. |
| Quality Assurance | Identify risks related to testing and quality control. |
| Client & Supervisor | Provide feedback on risks related to external factors, compliance, and evolving project needs. |
Risk Register
| Risk ID | Description | Category | Likelihood | Impact | Exposure | Mitigation Strategy | Owner | Status |
|---|---|---|---|---|---|---|---|---|
| R001 | OpenAI Whisper integration failure | Technical | Medium | High | High | Test integration early and have a backup transcription tool | Backend Lead | Open |
| R002 | Delays in file processing due to large file sizes | Operational | Medium | Medium | Medium | Optimize file processing and implement file size limits | Backend Team | Open |
| R003 | Data privacy breach in local LAN environment | Compliance | Low | High | Medium | Ensure strict access controls and encrypt sensitive data | Backend Team | Open |
| R004 | Change in client requirements mid-project | External | Medium | High | High | Schedule regular client meetings to capture evolving needs | Product Owner | Open |
| R005 | Team resource unavailability due to illness or other factors | Operational | Medium | Medium | Medium | Ensure cross-training of team members for critical tasks | Scrum Master | Open |
| R006 | Server failure during transcription process | Technical | Low | High | Medium | Implement server redundancy and automatic backup mechanisms | Backend Team | Open |
| R007 | Failure in email delivery for transcription results | Operational | Medium | Medium | Medium | Set up email failure monitoring and provide alternative methods for retrieving results | Dev Team | Open |
| R008 | Inability to differentiate multiple speakers in audio | Technical | Medium | High | High | Test speaker diarisation thoroughly and improve model training to handle multiple speakers | Backend Team | Open |