Technology Overlay - foundry4/fsa-field-ops-discoveries-overview GitHub Wiki
| Inspection Cycle | Dairy | Meat | Wine | Audit | Approvals |
|---|---|---|---|---|---|
|
Plan Forward planning of upcoming inspection targets (typically quarterly and annual) PLAN / CHANGE |
K2 Scheduler (Dairy) |
K2 Scheduler (UAI) OGD/Public Complaint Report (Partial / Full) Audit Scheduler / Calendar Google Maps SSRS |
Wine Database (Schedule) Visit Planner |
K2 Audit Scheduler Allocations Spreadsheet Calendar |
Approvals Log (Spreadsheet) |
|
Schedule Inspector diarises and liaises with FBO as necessary PLAN / CHANGE |
K2 Scheduler (Dairy) PowerBI Map Conversation FT > PT |
K2 Scheduler (UAI) Calendar Rota IHR |
Wine Database (Schedule) Visit Planner Calendar Companies House |
K2 Audit Scheduler (set date and send letter to FBO) | Approvals Log (Spreadsheet) Calendar Monthly Vet Report Conversation > FVL |
|
Prepare: Gather and review inputs based on previous visits, known activities and other intelligence Define inspection scope ENGAGEMENT / INSPECT |
Producer Report (Sharepoint) |
FSA Sharepoint Wisdom / Plant Profile (UAI) Enforcement Letters / Notices Chronos CAR Report |
Wine Database (Citrix) (previous reports, h&s alerts, FBO profile) N drive Personal Notebook |
Chronos MOC / MOC template Previous Visits (such as recent UAI, while report is not updated) - liaise with UAI Field Ops Sharepoint for UAI / referrals / notices / photographs Use UAI Plant Profile (or Google) |
Wisdom FBO History (SRSS) Companies House |
|
Inspect: Carry out and record inspection activities against inspection scope INSPECT / AUDIT / SAMPLING & TESTING |
Sat Nav (to travel to site) Contemporaneous notebooks Aide-memoire DH10 (‘fault’ code reference) Dairy Hygiene App (PowerApps) Mobile phone |
Personal notes Draft Remedial Action Notice Camera / Mobile phone, Probe |
Trader / Vineyard Questionnaire and Discussion Sheet Personal Notebook Phone (Camera: Timestamp) Latest Visit Report Wine Inspector Kit |
Samsung J5 (photographs) MOC template (including closing meeting form) Notes and evidence |
Inspection Report Template Camera Notebook |
|
Report: Write up, circulate and store inspection report, including notices, non-compliances, and any actions taken or required INSPECT |
DH10 (letter snippets) Inspection Report Enforcement Forms Producer Report (Sharepoint) |
K2 (UAI) for Inspection Report Chronos / CAR Report Plant Profile (UAI) OneDrive Enforcement Letters / Notices |
Email (Infringements to CSU / Legal; Email Guidance Notes to FBO) Wine Database (Citrix) |
K2 Audit Scheduler Monthly KPI Report |
Templates Photo Evidence Report Wisdom OneDrive Approvals Log (Spreadsheet) |
|
Followup: Schedule and conduct follow up visits. Verify actions required have been taken. Close or escalate as needed. ENFORCEMENT |
(Inspector Calendars) Enforcement Forms |
(Partial) Audit Scheduler / Calendar UAI Tracker Spreadsheet |
Not Applicable(incoming queries passed on to WSI) | UAI Plant Profile | Approvals Log (Spreadsheet) Calendars Audit Schedule |
|
Operate: Carry out service delivery admin and operational reporting ENGAGEMENT / ONBOARDING / OFFBOARDING / ASSURANCE |
Invoice Wizard (spreadsheet template -> Oracle) | Timesheeting PowerBI |
Local Visit Progress Wine Standards Mailbox |
PowerBI Monthly KPI Report |
Application Forms Templates Wisdom E&P APMS Quarterly HOD Report Approval Log Approvals Mailbox |
- Plan: forward planning of upcoming inspection targets (typically quarterly and annual)
- Schedule: Inspector diarises and liaises with FBO as necessary
-
Prepare:
- Gather and review inputs based on previous visits, known activities and other intelligence
- Define inspection scope
- Inspect: Carry out and record inspection activities against inspection scope
- Report: Write up, circulate and store inspection report, including notices, non-compliances, and any actions taken or required
-
Followup:
- Schedule and conduct follow up visits.
- Verify actions required have been taken.
- Close or escalate as needed.
- Operate: Carry out service delivery admin and operational reporting