Follow-up

• Minutes, see Iulian’s post to the members mailing list.

• Iulian assembled a list of tasks.

• Proposal on more structured self organization.

Schedule

Someone should take a protocol.

• 4pm, sunset drinks, as proposed by Iulian

• 5pm, the meeting starts:

  1. Introduction round:

     • Philip gives intro to state of the space.

     • Every member gets a few minutes to share thoughts.

  2. Question: Should we make a final decision today or make another meeting for that in a month? (less stressful)

  3. Discussion

Discussion points

• Financial status

• Should we set up a statute?

• How to share tasks to offload work from Philip

• Bank account:

  • Audit requirement: Aren’t we exempt from that as a small company?

• Sustainability and growth

Current state

• Company that rents the office space for Dim Sum Labs:

  • Name: CODE AND MAKE LIMITED

  • Directors: Philip, Neil

  • Secretary: Nico

• Rent for space: 14,000 HKD / m

• Bills: ~2,000 HKD / m

• Member fees 2025-01 (copied from image on screen): 16,851 HKD

Thoughts ahead

• If we want to make a statute, a minimalistic example is the one by the update computer club in Uppsala: Update's bylaws (Swedish)

  Key takeaways:

  • Meetings frequency: ≥ 2/y

  • Yearly election of:

    • Board

    • Two auditors

  • Board is comprised of: director, secretary, treasurer, plus optionally additional members

  • If there is a change to the statute, that requires another meeting one month later. (to think about it)

• SZDIY has a lean setup with the founder taking care of administrative work and members putting in money. They rent a small space for 3k RMB in an incubator by HKUST. For the weekly meeting, generally with talks, they can use the meeting room.