Employee Leave - cagov/ODI-Onboarding-and-State-of-CA-Benefits GitHub Wiki
Table of Contents
Upon hire, most employees may elect to enroll in either the Annual Leave Program or Vacation/Sick Leave Program.
Employees in Bargaining Unit (BU) 1 can only switch to annual leave during open enrollments, which occurs each April.
Employees that are Excluded from a BU can enroll in Annual Leave anytime.
For both groups, once an employee enrolls in annual leave, they cannot change to vacation/sick for 24 months following their last date of election.
Vacation Leave
On the first day of the monthly pay period following the completion of six months qualifying pay periods, each eligible employee who is working full time shall be allowed 42 hours of credit for vacation with pay. Thereafter, for each additional qualifying pay period the employee shall receive credit for vacation with pay in accordance with the following schedules
Accumulation Limit/Rollover
Employees cannot carry over more than 80 days/640 hours into the next FY
| Accrual for Civil Service Employees (in a BU) | Accrual for Exempt & Excluded Employees |
|---|---|
| 1 month to 3 years of service: 7 hours/month | 1 month to 3 years of service: 7 hours/month |
| 37 months to 10 years of service: 10 hours/month | 37 months to 10 years of service: 11 hours/month |
| 121 months to 15 years of service: 12 hours/month | 121 months to 15 years of service: 13 hours/month |
| 181 months to 20 years of service: 13 hours/month | 181 months to 20 years of service: 14 hours/month |
| 241 months - 25 years: 14 hours/month | 241 months - 25 years: 15 hours/month |
| 301 months and over - 16 hours/month | 302 months and over - 16 hours/month |
Sick Leave
All full time employees are granted 8 hours of sick leave per month. Sick leave can be used for the diagnosis, care, or treatment of an existing health condition of, or preventive care for, an employee or an employee's family member and when an employee is a victim of domestic violence, sexual assault, or stalking
Accumulation Limit/Rollover
Sick Leave can be accumulated without limit
Annual Leave
Annual Leave can be used to meet an employee's need for paid time off for any management-approved absence that is covered by sick leave or vacation. The advantages of annual leave are: (1) more discretionary leave each year (in lieu of sick leave), (2) annual leave has cash value upon retirement or separation from state service, (3) greater disability benefits in the event of a serious non-work-related injury or illness covered under Non-Industrial Disability Insurance by providing the option of replacing up to 100% of income by supplementation (4) there is not a six month waiting period - as soon as you accumulate hours, you can use them.
Accumulation Limit/Rollover
Employees cannot carry over more than 80 days/640 hours into the next FY
| Accrual for Civil Service Employees | Accrual for Exempt & CEA Employees |
|---|---|
| 1 month to 3 years of service: 11 hours/month annual leave accrual | 1 month to 10 years of service: 15 hours/month annual leave accrual |
| 37 months to 10 years of service: 14 hours/month annual leave accrual | 121 months to 15 years of service: 17 hours/month annual leave accrual |
| 121 months to 15 years of service: 16 hours/month annual leave accrual | 181 months to 20 years of service: 18 hours/month annual leave accrual |
| 181 months to 20 years of service: 17 hours/month annual leave accrual | 241 months to 25 years of service: 19 hours/month annual leave accrual |
| 241 months of service and over: 18 hours/month annual leave accrual | 301 months of service and over: 20 hours/month annual leave accrual |
Additional Leave Days
In addition to Annual-Vacation-Sick Leave we have the following days off. All leave request must be approved by an employee's supervisor before it can be taken.
| Leave Type | Description | No. of Days Off |
|---|---|---|
| Professional Development Day (PDD) | We are granted two days each FY to use for career advancement; activities such as professional association activities, professional and/or personal development seminars, etc. These days are to enhance and promote both professional and personal growth and goals. These activities are at the employee's expense; therefore, the choice of activity is at the employee's discretion. | 2 |
| Personal Holiday | Each FY employees are granted one personal holiday day, which is defined as a day off credited to employees upon completion of six months of their initial probationary period in state service. | 1 |
| Bereavement Leave | Employees are entitled to 3 days of bereavement leave, with pay, for the death of person related by blood, adoption, marriage or any person residing in the immediate household of the employee at the time of death. Bereavement leave shall not exceed three days for any one occurrence. However, if the death occurs outside this state, a request for two additional days of bereavement leave shall be granted, at the option of the employee, as either without pay or as a charge against any accrued sick leave credit. If additional bereavement leave is necessary, the employee may use accrued vacation, compensating time off, or take an authorized leave without pay, subject to the approval of the appointing power. | 3 |
| Jury Duty | It is the policy of the state to provide compensation to eligible employees when summoned to report for jury duty. State employees who receive regular compensation while serving on jury duty are not entitled to juror pay. An exception to receiving juror pay is if the employee elects to use vacations, annual leave, or compensating time off during the period of jury duty. However, the employee may keep any payment they receive from the court for mileage, parking, meals, or other out of pocket expenses which the courts pays. | until no longer required to sit on Jury |
| Mentoring Leave - Excluded employees only | Excluded employees may receive up to 40 hours of paid mentoring leave per calendar year to participate in mentoring activities once they have used an equal amount of their personal time for this activity. Mentoring leave may only be used by an employee to mentor. Mentoring activities include structured, one-to-one relationships which are focused on the needs of at-risk children or youth (Grades K-12) organized through a bonafide mentoring organization. To be eligible for mentoring leave, employees must 1) have a permanent full-time, permanent part-time, or permanent-intermittent appointment; 2) have successfully completed the probationary period for their current position; and 3) have committed to mentor a child or youth through a bonafide mentoring organization for a minimum of one school year. | up to 5 days |