🚀 Mentor Registration

ℹ️ Introduction

Mentor registration is a crucial step in ensuring qualified individuals can guide and support young athletes. This process verifies expertise, background, and commitment to fostering a positive sports environment. Mentors gain additional permissions and a verified badge upon approval.

👤 Mentor Persona: Emre Ak

Emre Ak is a 32-year-old former professional soccer player who now wants to mentor young athletes. He has experience coaching at community centers and holds a Level 2 Coaching Certification. Passionate about youth development, Emre aims to provide training, motivation, and career guidance to aspiring athletes.

🎭 Actors

• Emre Ak (Mentor): An experienced individual applying to guide youth in sports and fitness.
• Administrator: Reviews and approves mentor applications.

🔗 Preconditions

• Emre must be at least 18 years old (fulfilled). ✅
• Required documents: ID verification, coaching certification, and background check approval. 📄
• Agreement to platform guidelines and code of conduct. 📜
• Emre must have an active user account on the platform. 🔐

📝 Main Scenario

1. Login: Emre logs into his user account on the platform. 🔑
2. Navigation: He navigates to the profile settings and selects the option to apply for a mentor role. ⚙️
3. Application Form: Emre fills out the mentor application form with personal details, qualifications, and preferred sports categories. 📝
4. Document Upload: He uploads his ID, coaching certification, and background check report. 📤
5. Acknowledgment: Emre checks a box stating that he is a mentor to gain a special badge. ☑️
6. Submission: He submits the application. 📮
7. Review: An Administrator reviews Emre’s application and documents. 👀
8. Approval: If approved, Emre receives a confirmation email, a verified badge is displayed on his profile, and he gains access to mentor-specific features. 🎉
9. Rejection: If rejected, Emre is notified with possible reasons and next steps. ⚠️

🔄 Alternative Flows

• Missing or Incorrect Documents:
  Emre receives an email requesting corrections to the submitted documents. ✉️❗
• Failed Background Check:
  Emre is notified and provided with details about the appeal process if applicable. 👥➡️⚖️
• Incomplete Form Submission:
  Emre is prompted to complete missing fields before proceeding with the submission. 🔄🛑

🎯 Postconditions

• If Approved: Emre can access his dashboard to connect with youth athletes, set goals for mentees, and track their progress. 📊
• If Rejected: Emre may reapply after addressing the concerns raised. 🔄

🔔 Notifications

• Emre receives pop-up notifications and email updates about the status of his application. 📲✉️
• Once approved, Emre is notified of new mentee requests and feedback opportunities. 🆕💬

🔒 Privacy and Data Security

• Emre’s personal data is stored securely with encryption and is not shared with third parties without explicit consent. 🔐🛡️

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📋 Requirements

1. Account and Profile

• 1.1.1.3: Emre shall have the option to apply for a mentor role through his profile settings.
• 1.1.1.4: Once approved, Emre shall gain additional permissions, including setting fitness goals for mentees, tracking progress, and providing feedback.
• 1.1.1.5: Emre’s profile shall include his username, profile picture, and a short bio.
• 1.1.1.6: Emre shall be able to edit his profile details, including his name, bio, and profile picture.
• 1.1.1.8: Emre’s profile shall display a verified badge once his mentor application is approved.

2. Login and Registration

• 1.1.2.1: Emre shall be able to log in using his registered credentials.
• 1.1.2.2: Emre shall provide a unique username, email address, and password during registration.
• 1.1.2.6: Emre’s password shall meet the security criteria (at least 8 characters, alphanumeric).

3. Forum Requirements

• 1.1.3.12: Emre’s profile shall display a verified badge, indicating his status as a certified coach.
• 1.1.3.14: Emre shall be able to check a box stating that he is a mentor during the registration process to gain his special badge.

4. Account Verification Process

• 1.2.1.1: The system shall implement a verification process for mentor applications, including ID verification, coaching certification, and background checks.

5. Goals & Rewards Requirements

• 1.2.2.1: The system shall offer rewards (e.g., verified badge) for mentors upon successful application approval.

6. Search and Interactive Directory

• 1.2.3.6: The system shall display verified coaches like Emre in the directory.

7. Notifications Requirements

• 1.2.5.1: The system shall notify Emre when his mentor application is submitted, reviewed, and approved or rejected.
• 1.2.5.2: The system shall notify Emre when he receives new mentee requests.
• 1.2.5.10: The system shall send goal-oriented email notifications to Emre based on his activity and progress.

8. Privacy and Data Security

• 2.5.1: Emre’s personal data (e.g., ID, certification) shall be stored securely with encryption.
• 2.5.2: All data transmissions during the application process shall use secure communication protocols.
• 2.5.7: No personal data shall be shared with third parties without Emre’s explicit consent.

9. Debugging and Maintenance

• 2.6.1: The system shall generate error logs for mentor application submissions and reviews.
• 2.6.2: Maintainers shall have access to an admin panel to review and approve mentor applications.

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💡 Notes & Possible Edge Cases

• Safety Measures:
  Emre’s application is reviewed by an administrator to ensure compliance with platform guidelines.

• Document Verification:
  If Emre’s documents are missing or invalid, he is prompted to resubmit them.

• Rejection Handling:
  If Emre’s application is rejected, he is notified with reasons and given the option to reapply.

• Motivation Boost:
  Emre earns a verified badge upon approval, which appears on his profile to establish trust with mentees.

• Mentor Verification:
  Emre’s profile appears in the directory only after his ID, certification, and background check are verified by the admin.

📱 Mockups