Team Communication Plan

1. Meetings

Sub-group Meetings

• Each sub-group (Web, Front-end, Back-end) holds weekly meetings.
  • Currently back-end group is moved to implement front-end for restructure, so no back-end meetings at the moment.
• Purpose: Discuss sub-group tasks, progress, and blockers.
• Platform: Google Meet.

General Meetings

• Lab sessions can serve as general meetings when possible.
• If needed general meetings can be held outside of lab sessions using online platforms.
• Purpose: Discuss cross-group issues, overall project progress, and decisions affecting the whole team.
• Platform: Google Meet.

2. Communication Platforms

• WhatsApp

  • Primary platform for general communication.
  • Used for urgent matters that require immediate attention.
  • Decisions may be taken via WhatsApp polls if suitable.
  • Each subgroup has its on Whatsapp group.
  • Created Whatsapp Community for easier management of the subgroups.

• Google Meet

  • Used for scheduled meetings (both sub-group and general meetings).

• GitHub

  • All code-related communication, reviews, and pull requests handled here.
  • Code reviews must be conducted by another member of the same sub-team.

3. Task Assignment & Decision Making

• Task Assignments

  • Tasks will be assigned during meetings.
  • Assignment happens in sub-group or general meeting depending on the task’s nature.

• Decision Making

  • Decisions made during meetings or via WhatsApp polls, depending on urgency and context.

4. Summary Table

Type	Platform	Frequency/Usage	Responsible
Sub-group meetings	Google Meet	Weekly	Sub-group leads
General meetings	Google Meet	As needed / Lab sessions	Team leads
Urgent matters	WhatsApp	Ad-hoc	All members
Code reviews	GitHub	During PR submission	Another sub-team member
Decisions	WhatsApp/Meet	During discussions/polls	Team leads / All members