Communication Plan - bounswe/bounswe2025group10 GitHub Wiki

Communication Channels

1. WhatsApp Group

  • A dedicated WhatsApp group has been created for quick communication and updates.
  • All members are expected to join and actively check for announcements, reminders, or discussions.

2. Online Meetings

  • Platform: Google Meet
  • Frequency: Weekly (specific day/time will be determined via WhatsApp poll)
  • Meetings are to be used for progress updates, issue resolution, and planning next steps.

3. GitHub Issues

  • Primary platform for project-related discussions and task tracking
  • All project-related issues, bugs, or tasks must be created and tracked in GitHub Issues.
  • Team members should assign, comment, and close issues as appropriate.

Meeting Guidelines

  1. Meeting Frequency: Once a week via Google Meet.
  2. Note Taker: At the beginning of each meeting, a note taker will be appointed from among the attendees.
    • The note taker is responsible for summarizing key decisions, actions, and next steps.
    • Notes should be uploaded to the repository or a shared document after each meeting.

Responsibilities

  • Group Leader:
    • Prepare the meeting agenda and share it with the team before the meetings.
  • All members:
    • Actively participate in WhatsApp group and meetings.
    • Keep GitHub Issues up to date with progress.
  • Meeting note taker:
    • Document and share concise notes after each meeting.