Schedulers - bcgov/SIMS GitHub Wiki
1. Descriptions
1.1 archive-applications
Archive applications some days after study period end date. The number of days is based on an environment variable: APPLICATION_ARCHIVE_DAYS.
1.2 atbc-response-integration NOT IN USE
Checks for ATBC processed records. This is not in use and a new path for integration with ATBC is in progress with an API implementation.
1.3. cra-process-integration
Income verification request creation. This file is created with a lifetime sequence and merged into the outbound sequence with files from SFAS.
1.4. cra-response-integration
Income verification response files are processed. Files are received with a sequence number and include files with SFAS records as well.
1.5. disbursement-receipts-file-integration
Imports the disbursement receipt file and sends an email to the finance team. This fails if it does not have a file to read, requiring clearing of failed jobs due to holidays/non-processing days. Check with the finance contact if not sure if it's a day with no file expected (email address from 'Ministry notification for provincial daily disbursement report.')
1.6. ece-process-integration
Generates ECE (CON) file for institutions that have integration. These are picked up by a job to be merged with a CON file generated by SFAS into a single file consumed by integrated institutions.
1.7. ece-process-response-integration
Read the ECE Response file (CONR) from institutions to update COE and sends email to the integration_contact.
1.8. federal-restrictions-integration
Import federal restrictions snapshot, creates new federal restrictions for any SIMS students and resolves any active federal restrictions when they do not exist on the inbound file.
1.9. full-time-e-cert-integration
Generates full-time e-Certs.
1.10. full-time-feedback-integration
Imports e-Cert full-time feedback file with errors.
1.11. full-time-msfaa-integration
Creates the full-time MSFAA pending records file request.
1.12. full-time-msfaa-process-response-integration
Imports the full-time MSFAA confirmation/cancellation.
1.13. full-time-msfaa-process-response-integration
Imports the full-time MSFAA confirmation/cancellation.
1.14. ier12-integration
Creates the Institution IER12 file.
1.15. part-time-e-cert-integration
Generates part-time e-Certs.
1.16. part-time-feedback-integration
Imports e-Cert part-time feedback file with errors.
1.17. part-time-msfaa-process-integration
Creates the part-time MSFAA pending records file request.
1.18. part-time-msfaa-process-response-integration
Imports the part-time MSFAA confirmation/cancellation.
1.19. sfas-integration
Imports SFAS individuals, applications, restrictions.
1.20. sin-validation-process-integration
SIN validation request.
1.21. sin-validation-response-integration
SIN validation response.
1.22. student-loan-balances-part-time-integration
Import part-time student loan balances.
1.23. cas-supplier-integration
CAS supplier integration.
1.24. cas-invoices-batches-creation
CAS Invoices Batches Creation.
1.25. cas-send-invoices
CAS Send Invoices.
1.26. application-changes-report-integration
Application changes report integration.
1.27. student-application-notifications
Scheduled application related email notifications:
Student
- PD/PPD Student reminder email 8 weeks before end date.
- Second disbursement reminder email.
- COE required reminder email when study end date is within 10 days.
- Assessment reminder email when assessment is overdue by 7 days.
Ministry
- CRA file response overdue by 5 days reminder email. Uses env variable
CRA_FILE_OVERDUE_DAYS. - SIN file response overdue by 5 days reminder email. Uses env variable
ESDC_FILE_OVERDUE_DAYS.
1.28. e-cert-cancellation-response-integration
Process the e-cert cancellation file(s) and reject the disbursements.
1.29. t4a-upload-enqueuer
Search T4A files in SFTP and create t4a-upload queue batches.
1.30. sims-to-sfas-integration
Generates a file if there are any changes related to student, application or restriction information.
1.31. process-notifications
Process notifications which are unsent.
2. Job Details
Schedule
| Scheduler Name | Cron expression | UTC | PST | REPEAT | SEQUENTIAL | ARCHIVING ON ERROR |
|---|---|---|---|---|---|---|
| archive-applications | 0 7 * * * | 7:00 AM | 12:00 AM | Every day. | - | - |
| atbc-response-integration | 0 17 * * * | 5:00 PM | 10:00 AM | Every day. | - | - |
| cra-process-integration | 0 5 * * * | 5:00 AM | 10:00 PM | Every day. | - | - |
| cra-response-integration | 0 16 * * * | 4:00 PM | 9:00 AM | Every day. | NO | YES |
| disbursement-receipts-file-integration | 0 14 * * 1-5 | 2:00 PM | 7:00 AM | Weekdays. | NO | YES |
| ece-process-integration | 0 6 * * * | 6:00 AM | 11:00 PM | Every day. | - | - |
| ece-process-response-integration | 45 09 * * * | 9:45 AM | 2:45 AM | Every day. | NO | YES |
| federal-restrictions-integration | 0 13 * * * | 1:00 PM | 6:00 AM | Every day. | NO | YES |
| full-time-e-cert-integration | 0 8 * * 1-5 | 8:00 AM | 1:00 AM | Weekdays. | - | - |
| full-time-feedback-integration | 0 20 * * * | 8:00 PM | 12:00 PM | Every day. | NO | NO |
| full-time-msfaa-integration | 0 9 * * 1-5 | 9:00 AM | 2:00 AM | Weekdays. | - | - |
| full-time-msfaa-process-response-integration | 15 17 * * * | 5:15 PM | 10:15 AM | Every day. | NO | YES |
| ier12-integration | 15/30 * * * * | 1:00 PM | 6:00 AM | Every 30 minutes at :15 and :45 minutes on the hour | - | - |
| part-time-e-cert-integration | 0 8 * * * | 8:00 AM | 1:00 AM | Every day. | - | - |
| part-time-feedback-integration | 0 12 * * * | 12:00 PM | 5:00 AM | Every day. | NO | NO |
| part-time-msfaa-process-integration | 0 8 * * * | 8:00 AM | 1:00 AM | Every day. | - | - |
| part-time-msfaa-process-response-integration | 0 12 * * * | 12:00 PM | 5:00 AM | Every day. | NO | YES |
| sfas-integration | 15/30 * * * * | - | - | Every 30 minutes at :15 and :45 minutes on the hour | YES | NO |
| sin-validation-process-integration | 0 14 * * * | 2:00 PM | 7:00 AM | Every day. | - | - |
| sin-validation-response-integration | 0 14 * * * | 2:00 PM | 7:00 AM | Every day. | NO | YES |
| student-loan-balances-part-time-integration | 30 6 * * * | 6:30 AM | 11:30 PM | Every day. | NO | YES |
| cas-supplier-integration | 0 20 * * 1-5 | 8:00 PM | 1:00 PM | Weekdays. | - | - |
| cas-invoices-batches-creation | 0 4 * * 1-5 | 4:00 AM | 9:00 PM | Weekdays. | - | - |
| cas-send-invoices | 0 2,15,20 * * 1-5 | 2:00 AM, 3:00 PM, 8:00 PM | 7:00 PM, 8:00 AM, 1:00 PM | Weekdays. | - | - |
| application-changes-report-integration | 0 16 * * 1 | 4:00 PM | 9:00 AM | Every week on Monday. | - | - |
| student-application-notifications | 0 8 * * * | 8:00 AM | 1:00 AM | Every day. | - | - |
| e-cert-cancellation-response-integration | 0 4 * * 7 | 4:00 AM | 9:00 PM | Every week on Sunday(PST Saturday). | NO | NO |
| t4a-upload-enqueuer | 0 13 * 2-5 * | 1:00 PM | 6:00 AM | Every day, from February to May. | NO | YES |
| sims-to-sfas-integration | 0 0,4,8,12,16,20 * * * | 12:00 AM + 4hrs | 5:00 PM + 4hrs | Every 4 hours on the hour starting at midnight UTC. | - | - |
Job Data
cas-send-invoices
Parameters:
- pollingRecordsLimit : Maximum number of CAS Integration records to process per schedule.
Sample payload:
{
"pollingRecordsLimit": 2000
}
ier12-integration
Parameters:
- modifiedSince (optional): Inclusive date since the application or student data was modified. Includes all updates until the job execution date/time to ensure that the extract is current. The date should be in ISO format (YYYY-MM-DD). Can be no earlier than 1 year in the past. If not provided, it will pick up records for the previous day from the beginning of the day until mignight.
- institutionCode (optional): Institution code to limit applications to a specific institution.
Sample payload:
{
"modifiedSince: "2026-06-01",
"institutionCode": "ABCD"
}
t4a-upload-enqueuer
Parameters:
- maxFileUploadsPerBatch : Maximum number of uploads per batch.
Sample payload:
{
"maxFileUploadsPerBatch": 100
}