• Logistics
  • Mailing List
  • Lodging
  • Meeting Location
• Remote Participation
  • Slack
• Attendees
• Agenda
  • Sunday: Dec 2, 2018 (Pre-meeting)
  • Monday: Dec 3, 2018
  • Tuesday: Dec 4, 2018
  • Wednesday: Dec 5, 2018
  • Thursday: Dec 6, 2018 (Sprint)
  • Friday: Dec 7, 2018 (Sprint)
• Local Restaurants
• Code of Conduct
• SOC
• LOC

Hosts: NOAO, Gemini, and LSST
Dates: December 3-7, 2018
Venue: NOAO, Tucson, AZ, USA
Timezone: Mountain Standard Time (GMT-7)

Directions from hotel to the conference room via Google Map: https://goo.gl/maps/1fPbab72Sku

Nearest airport is Tucson International Airport (TUS). Uber etc. cost about 15 USD from TUS to campus/downtown. Ride share pick-up point is curb-side on the upper level (arrivals are at the lower level). Once outside the terminal, walk to the right until the pick up point.

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Google Group: astropymeeting2018

Please contact SOC if you need an invite.

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Tucson Marriott University Park -- Group rate is 93 USD, plus 12.05% and 4 USD bed tax. Booking deadline has passed.

If you cannot make it, you must cancel your hotel booking at least 24 hours before the first night of your reservation or you will be billed for the first night of your stay on the credit card you used to hold your reservation. The group block will be held until Nov 4, 2018 (i.e., group rate is unavailable after that date).

Note that group rate has limited rooms available. Please let the SOC know if there is a need for more rooms to be available under this rate. The rate is similar to the FY2019 US Government rate for lodging in Tucson, so if you are eligible for government rate, you may not need the group rate.

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NOAO Main Conference Room (no. 180), which is the largest meeting room in the single-building, single-floor building (i.e., impossible to miss).

Please be advised that the organizers need to know that you are attending on-site well in advance in order to provide you with proper access card to the facility. On the first day, enter through the 950 N Cherry Ave entrance and sign in with Ms. Maria Benfante at the receptionist's desk to obtain an access card. You must return the card at the end of the meeting.

Available breakout rooms:

• Main conference room (the most popular session should be held here)
• B54 (in basement) -- 15 participants (12 chairs around modular tables and 3 side chairs)
• SOCR (in basement) -- 6 participants (5 chairs around table and 1 side chair)
• SCR Scientific Conference Room (main level, by lobby) -- 15 participants (8 chairs around table and 7 side chairs)
• DKIST (upper level) -- 14 participants (10 chairs around table and 4 side chairs)

"Quiet room" (for people needing to make phone calls, attend telecons, etc):

• Visitor Office 78B (main level)

Date	Main	B54 (b)	SOCR (b)	SCR (m)	DKIST (u)	78B (m)
Mon, Dec 3	8AM-5PM	12PM-2:30PM	-	12PM-2:30PM	12PM-2:30PM	7AM-6PM
Tue, Dec 4	8AM-5PM	-	-	-	-	7AM-6PM
Wed, Dec 5	8AM-5PM	12PM-2:30PM	-	12PM-2:30PM	12PM-2:30PM	7AM-6PM
Thu, Dec 6	8AM-5PM	-	8AM-3:30PM	-	8AM-3:30PM	7AM-6PM
Fri, Dec 7	8AM-5PM	-	8AM-4:30PM	8AM-4:30PM	-	7AM-6PM

For those driving in, there is no onsite parking unless you have medical disability (and if you do and need onsite parking, please contact LOC). There is paid campus parking at 2nd St and Highland Ave or free/paid street parking around the campus. For more info, see UA Parking and Transportation Services. The NOAO facility is at the Cherry Avenue stop on the Sun Link streetcar line. If you are staying at the Marriott, the Main Gate streetcar stop is one block away.

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NOAO will be using Bluejeans: https://bluejeans.com/314269791

Phone Dial-in

• +1.408.740.7256 (US (San Jose))
• +1.888.240.2560 (US Toll Free)
• +1.408.317.9253 (US (Primary, San Jose))

Global Numbers: http://bluejeans.com/numbers

Meeting ID: 314 269 791

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To join Astropy Slack workspace: http://joinslack.astropy.org/

#meeting2018-logistics
#meeting2018-social

Other non-meeting specific channels are also available for use in the workspace. New meeting specific channels can be created as needed; please name them #meeting2018-... for ease of discoverability.

Slack only keeps last 10k messages, so it is not a place to keep permanent records.

You can also join using matrix, i.e., #meeting2018-logistics and #meeting2018-social. There is no limit to the history matrix keeps. 😉

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These people intend to be physically present for the meeting (ordered alphabetically by last name):

• Tom Aldcroft (Harvard/Smithsonian Center for Astrophysics)
• Lia Corrales (University of Michigan)
• Matthew Craig (Minnesota State University Moorhead)
• Steven Crawford (STScI)
• Kelle Cruz (CUNY Hunter College)
• Nadia Dencheva (STScI)
• Nicholas Earl (STScI)
• Glenn Eychaner (Datalab/NOAO/AURA)
• Mike Fitzpatrick (NOAO)
• Adam Ginsburg (NRAO)
• Perry Greenfield (STScI)
• Leanne Guy (LSST)
• Tim Jenness (LSST)
• Stephanie Juneau (NOAO)
• Kathleen Labrie (Gemini Observatory)
• Pey Lian Lim (STScI)
• Stuart Mumford (The University of Sheffield)
• Robert Nikutta (NOAO)
• Timothy Pickering (MMT Observatory)
• Adrian Price-Whelan (Princeton University)
• Thomas Robitaille (Aperio Software Ltd.)
• David Shupe (Caltech/IPAC)
• Brigitta Sipocz (DIRAC Institute, University of Washington)
• Megan Sosey (STScI)
• Erik Tollerud (STScI)
• Benjamin Weaver (NOAO)

These people would like to attend via video-conference (ordered alphabetically by last name):

• Matteo Bachetti (INAF-Osservatorio Astronomico di Cagliari)
• Larry Bradley (STScI)
• Simon Conseil (CRAL, Univ Lyon1, CNRS)
• Daniel D'Avella (STScI)
• Scott Gehlot
• Eric Jeschke (NAOJ)
• John Parejko (University of Washington)
• Chris Simpson (Gemini Observatory)
• Ole Streicher (AIP Potsdam)
• Joanna Thomas-Osip (Gemini Observatory)
• James Turner (Gemini Observatory)

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Meeting topics can be suggested via this Google doc. Please check first to see if your topic is already listed. Please be concise and include links to GitHub issues or PRs, if applicable. Due to limited time slots, not all topics could be scheduled, unfortunately. Some might require parallel breakout discussions, which would be scheduled during the meeting.

Breakout planning: https://github.com/orgs/astropy/projects/2 (Breakout rooms will be assigned on the spot based on topics and interest.)

Crowd-source meeting notes is the main Google doc for writing down meeting discussions and breakout/sprint results. You may document a specific topic in much detail in a different Google doc, but please link that back in this main document and please make your doc group viewable and editable.

After the meeting, the crowd-source meeting notes would be used as a basis for formal meeting minutes.

From Monday to Friday, all breakfasts, breaks, and lunches are provided. There is also the employee lounge (Advantage Market) if you want to pay for additional snacks or drinks outside of catered food. For dinner, see local restaurants if you need ideas.

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If people arrive early and wish to hang out, there is always the #meeting2018-social Slack channel. 😄

One recommendation is to meet at Gentle Ben's, 865 East University Boulevard, next door to the Marriott, which has craft beer & good food. But check the Slack channel for detailed updates.

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Focus: Astropy core package

Time	Topic	Speakers	Chair	Room
8:00 AM	Breakfast	-	-	Main
9:00 AM	Introduction and Introductions (Breakout voting logistics)	Various	Pey Lian Lim	Main
9:30 AM	Status of Astropy Core Package	Tom Aldcroft	Pey Lian Lim	Main
10:00 AM	State of the Core packages	Core Maintainers	Pey Lian Lim	Main
10:30 AM	Coffee/tea break (Breakout voting begins)	-	-	Main
11:00 AM	Review of 3.1 release -- How well did we do?	Nadia Dencheva	Kelle Cruz	Main
11:30 AM	Unyt and units	David Shupe, Erik Tollerud	Kelle Cruz	Main
12:00 PM	Lunch (Breakout room assignments)	-	-	Main
1:00 PM	Monday Breakout Session 1	-	-	Main, B54, SCR, DKIST
1:55 PM	Monday Breakout Session 2	-	-	Main, B54, SCR, DKIST
2:45 PM	Breakout summary	Various	Steve Crawford	Main
3:00 PM	Coffee/tea break	-	-	Main
3:30 PM	Astropy Governance	Erik Tollerud	Steve Crawford	Main
4:30 PM	White Papers	Adrian Price-Whelan	Steve Crawford	Main
5:00 PM	Adjourn for dinner	-	-	-

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Focus: Astropy ecosystem

Time	Topic	Speakers	Chair	Room
8:00 AM	Breakfast	-	-	Main
9:00 AM	Status of Astropy Ecosystem	Thomas Robitaille	Erik Tollerud	Main
9:30 AM	Recruiting new developers	Nadia Dencheva	Erik Tollerud	Main
10:00 AM	Making the project more inclusive	Steve Crawford	Erik Tollerud	Main
10:30 AM	Coffee/tea break	-	-	Main
11:00 AM	Spectroscopy	Nick Earl	Adam Ginsburg	Main
11:30 AM	Testing	Brigitta Sipocz	Adam Ginsburg	Main
12:00 PM	Lunch (Lightning talks reminder)	-	-	Main
12:45 PM (sharp!)	Mirror Lab tour	-	Robert Nikutta	Main
2:00 PM	Infrastructure	Brigitta Sipocz	Adam Ginsburg	Main
2:30 PM	Tutorials	Lia Corrales	Adam Ginsburg	Main
3:00 PM	Coffee/tea break	-	-	Main
3:30 PM	Lightning Talks	Various	Thomas Robitaille	Main
4:00 PM	Affiliated Packages	-	Thomas Robitaille	Main
5:00 PM	Adjourn for dinner (Must vacate room by 5:30 PM regardless)	-	-	-

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Focus: Community

Time	Topic	Speakers	Chair	Room
8:00 AM	Breakfast	-	-	Main
9:00 AM	Status of Astropy Project in the Community	Kelle Cruz	Adrian Price-Whelan	Main
9:30 AM	Collaboration with LSST/Gemini/DKIST/Astropy	Tim Jenness, Kathleen Labrie, Stuart Mumford	Adrian Price-Whelan	Main
10:30 AM	Coffee/tea break (Breakout voting begins)	-	-	Main
11:00 AM	Science Platforms and Visualization	Stephanie Juneau, Megan Sosey, David Shupe, Erik Tollerud, Matt Craig	Matt Craig	Main
12:00 PM	Lunch (Breakout room assignments)	-	-	Main
1:00 PM	Wednesday Breakout Session 1	-	-	Main, B54, SCR, DKIST
1:55 PM	Wednesday Breakout Session 2	-	-	Main, B54, SCR, DKIST
2:45 PM	Breakout summary	Various	Matt Craig	Main
3:00 PM	Coffee/tea break	-	-	Main
3:30 PM	Future Missions	Kelle Cruz	Brigitta Sipocz	Main
3:50 PM	Goals for 2019	Steve Crawford	Brigitta Sipocz
4:30 PM	Hack Day Planning	All	Brigitta Sipocz	Main
4:50 PM	Wrap-up	Pey Lian Lim	Brigitta Sipocz	Main
5:00 PM	Adjourn for dinner	-	-	-
7:00 PM	Astronomy on Tap (show up early for good seats)	-	-	Borderlands Brewing Company

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Breakout rooms available for this day: Main, SOCR, DKIST

Time	Topic	Speakers	Chair	Room
8:00 AM	Breakfast	-	-	Main
9:00 AM	Hacky hack hack	-	-	Breakout rooms (Main, SOCR, DKIST)
10:30 AM	Coffee/tea break	-	-	Main
11:00 AM	Hacky hack hack	-	-	Breakout rooms
12:00 PM	Lunch	-	-	Main
1:00 PM	Hacky hack hack	-	-	Breakout rooms
3:00 PM	Coffee/tea break	-	-	Main
3:30 PM	SO/NOAO Joint Colloquium Series Talks: Science! Gaia!	Adrian Price-Whelan	-	Steward Observatory N210
4:30 PM	Colloquium light refreshments (see above)	-	-	Steward Observatory N210
5:00 PM	Free time	-	-	-
7:00 PM - 11:00 PM	Dinner + hack	-	-	1702 (Reserved for 25)

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Breakout rooms available for this day: Main, SOCR, SCR

In conjunction with Data Lab hack session from 2 PM to 4 PM.

Time	Topic	Speakers	Chair	Room
8:00 AM	Breakfast	-	-	Main
9:00 AM	Hacky hack hack	-	-	Breakout rooms (Main, SOCR, SCR)
10:30 AM	Coffee/tea break	-	-	Main
11:00 AM	Hacky hack hack	-	-	Breakout rooms
11:30 AM	Thank Robert and Mia	-	Pey Lian Lim	Main
11:45 AM	Grab lunch, prep for Lunch Talks	-	-	Main
12:00 PM	Friday Scientific Lunch Talks: Astropy	Brigitta Sipocz, Kelle Cruz + Lia Corrales	Robert Nikutta	Main
1:00 PM	Hacky hack hack	-	-	Breakout rooms
3:00 PM	Coffee/tea break	-	-	Main
3:30 PM	Hacky hack hack	-	-	Breakout rooms
4:30 PM	Hack summary and wrap-up	Various	Pey Lian Lim	Main
5:00 PM	Adjourn for dinner (Have a safe trip home!)	-	-	-

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Disclaimer: Organizers are not liable for anything that happens at these places nor the food quality. These are mere suggestions by the locals that we hope will be helpful in case you are undecided on where to go for food outside of the meeting venue.

• 1702 -- Self-proclaimed "Tucson’s Beer and Pizza Mecca." Comment from a local, "Their 'one slice of pizza' slices are really big." Free WiFi.
  • 1702 E Speedway Blvd, Tucson, AZ 85719 (2 blocks N of NOAO)
• Bentley's -- Long-time Tucson/UA institution for coffee, tea, and lunch. Free WiFi.
  • 1730 E Speedway Blvd, Tucson, AZ 85719 (2 blocks N of NOAO at other end of strip mall from 1702)
• Boca Tacos y Tequila -- Tacos & Tequila, just like it says on the tin.
  • 533 N 4th Ave, Tucson, AZ 85705 (street car stop 1 block away)
• Borderlands Brewing Company -- Craft beer and snacks with food trucks on weekends and deli sandwiches for purchase most nights. Can have food delivered. Lots of room for groups. Host venue for Tucson's Astronomy on Tap series. Free Wifi (and you get coupon for beer when you first use it).
  • 119 E Toole Ave, Tucson, AZ 85701 (3 blocks from 4th ave street car line; just around corner and across tracks from Tap & Bottle and Exo)
• Cafe Poca Cosa -- Very high-end Mexican Restaurant. Make a reservation! This is one of the reasons why Tucson is a UNESCO World City of Gastronomy.
  • 110 E Pennington St, Tucson, AZ 85701 (1 block from street car stop)
• Crooked Tooth Brewing -- Craft beer, great space, food trucks most Wed-Sun and can have food delivered any time. WiFi untested.
  • 228 E 6th St, Tucson, AZ 85705 (1 block from 4th ave street car line)
• Downtown Kitchen & Cocktails -- Modern Southwest & world-influenced cuisine, and excellent cocktails. This is another reason why Tucson is a UNESCO World City of Gastronomy.
  • 135 S 6th Ave, Tucson, AZ 85701 (street car stops are close by)
• El Charro Cafe -- One of Tucson's most famous Mexican restaurants. Can be touristy, but usually not bad on weeknights. Can accommodate larger parties. A good place to try carne seca.
  • 311 N Court Ave, Tucson, AZ 85705 (about 3-4 blocks from Borderlands)
• Ermanos -- Large selection of wine and craft beer, good food, have seen groups use tasting room in back as collaborative working space, good free WiFi.
  • 220 N 4th Ave, Tucson, AZ 85705 (street car stop at front door)
• Exo Coffee -- Coffee and breakfast, free/good WiFi, only open until 6 PM Sun-Wed, but until 11 PM Thurs-Sat. Back "bar" area bookable for groups/events.
  • 403 N 6th Ave, Tucson, AZ 85705 (adjacent to Tap & Bottle)
• Gentle Ben's -- Tucson's original brewpub. Decent pub food and beer; usually packed with students, but lots of room upstairs and outside. WiFi untested.
  • 865 E University Blvd, Tucson, AZ 85719 (1 block S of Marriott)
• La Cocina -- Mexican restaurant in a courtyard space that usually has live music. Cool shops nearby as well as the Dusty Monk Pub.
  • 201 N Court Ave, Tucson, AZ 85701 (close to El Charro, short walk from downtown street car stops)
• La Indita -- Mexican food with Tohono O'Odham influence. Very good and very cheap.
  • 622 N 4th Ave, Tucson, AZ 85705 (street car stop at front door)
• Martin's Comida Chingona -- Excellent Mexican standards with a very funky decor. Not open every day of the week, check hours in advance.
  • 557 N 4th Ave, Tucson, AZ 85705 (street car stop one block away)
• Penca -- For very high-end Mexican cuisine and cocktails. Specializes in Mexico City cuisine.
  • 50 E Broadway Blvd, Tucson, AZ 85701 (street car stops very close by)
• Pueblo Vida Brewing Co -- Craft beer + popcorn. Can bring in food from, say, Johnny Gibson's Downtown Market from "around the corner" or have food delivered. Comment from a local, "[The atmosphere is] quite mellow and has a big communal table." Free WiFi.
  • 115 E Broadway Blvd, Tucson, AZ 85701 (1 block off street car line from campus)
• Series 19 -- Alcohol + appetizers. Specializes in Arizona-made craft spirits. WiFi untested.
  • 13 N Stone Ave, Tucson, AZ 85701 (downtown, on street car line)
• Tap & Bottle -- Craft beer, wine, snacks, and bottle shop for takeaway drinks. Rotating food trucks most evenings, can bring own food or have it delivered. Free WiFi and large communal table.
  • 403 N 6th Ave #135, Tucson, AZ 85705 (2 blocks from 4th ave street car line)
• Ten55 Brewery & Sausage House -- Craft beers + sausages. Free WiFi.
  • 110 E Congress St., Tucson, AZ (downtown, on street car line)
• Time Market -- Grocery store/bar/coffee shop/pizza all in one place. On streetcar line and walking distance from Marriott. WiFi untested.
  • 444 E University Blvd, Tucson, AZ 85705 (4 blocks W of Marriott at a street car stop)

Other notable options within easy walk from NOAO:

• Greek House -- Greek fast food next door to 1702
• Miss Saigon -- Good Vietnamese cuisine
• Trident Grill -- Decent beer selection, good pub grub

Notable options within easy walk from Marriott:

• Frog & Firkin -- Thick pizza and good beer selection. Can be packed with students.
• Kababeque -- Indian style kebabs and curries
• No Anchovies -- Pizza and beer. Can be packed with students.
• Saigon Pho -- Not quite as good as Miss Saigon, but very convenient to hotel
• Scented Leaf -- If you are into tea, go here!
• Sinbad's -- Mediterranean fare and hookah lounge
• Various chains...

Tucson is, of course, a mecca for Mexican food with too many good options to list. Check out this guide to Tucson's 23 miles of Mexican food for ideas where to go. La Indita, BOCA, and Martin's are within walking distance of the Marriott. There are also several downtown options on that list that are easily accessible via street car.

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This meeting will be governed by the Astropy Code of Conduct. Our goal is to keep ours a positive, inclusive, successful, and growing community. We hold our community members, especially our core developers and project leaders, to a high bar of inclusive behavior.

Please report violations to any member of the SOC or Ombudsperson.

In addition to Astropy Code of Conduct, AURA also has its own code of conduct to be followed, which all visitors must sign off on. This form will be available at the beginning of the meeting and need to be signed by all attendees and then returned to Mia Hartman by EOB on Monday (Dec 3, 2018).

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• Pey Lian Lim (STScI)
• Steve Crawford (STScI)
• Kelle Cruz (CUNY Hunter College & AMNH)

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• Mia Hartman (NOAO)
• Adam Bolton (NOAO)
• Robert Nikutta (NOAO)
• Leanne Guy (LSST)
• Joanna Thomas-Osip (Gemini)

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