Apache Polding‐Texera Sync Meeting Minutes ‐ September 2025 - apache/texera GitHub Wiki

Texera Apache Incubation – Monthly Meeting Minutes

Date: August 28, 2025 Chair: Chen Li Participants: Chen Li, Anzhi Zhang, Seongjin Yoon, Yichen Ren, Ali Risheh, Yicong Huang, Matthew Ball, Sarah Asad, Ryan Zhang, Dhriti Soni, Jae Yun Kim, Madison Liu

1. Apache Incubation Status Overview

  • Incubation Start Date: April 12, 2025
  • Mentors Assigned: 4
  • PPMC Members: 13
  • Committers: 13 (same as PPMC)
  • External Contributors: 100+
  • Website: https://texera.io
  • Tutorial Videos are being developed to onboard new users.

2. Recent Accomplishments

Core System Enhancements

  • Cloud Deployment: Investigated the use of AWS ECS for a more cost-effective deployment of Texera.
  • Data Access Control: Added a new option allowing data owners to grant download access to public datasets, a key feature in preparation for NIH use cases.
  • User Experience (UI/UX):
    • The admin dashboard now includes a feature to monitor user activeness.
    • File uploads now display the real-time upload speed and estimated time remaining.
    • A new dashboard tab has been added for managing computing units.
  • Documentation: All project design decisions are now being documented in the issues tab on GitHub for transparency and tracking.

Community and Development

  • Repository Migration: The Texera repository was officially transferred to the Apache GitHub organization on August 6, 2025.
  • Monthly Sync: The project's monthly sync meeting was successfully conducted with PPMC members, committers, and contributors.

4. Incubation Graduation Action Items

Software Grant Agreement (SGA) & Code Donation

  • Status: ✅ Completed
  • Details: The SGA process is complete, and the repository has been officially transferred to the Apache organization.

Apache Website & Documentation

  • Status: ⚙️ In Progress
  • Details: The primary remaining task is setting up the official Apache Texera webpage (http://texera.apache.org/). Work continues on consolidating user guides, developer setup instructions, and governance policies. We are analyzing the documentation structures of successful projects like Apache Flink and Spark to ensure an optimal user experience.

Reporting Schedule

  • Next Monthly Report Due: September 6, 2025
  • First Quarterly Report Due: November 2025