Analytics Dashboard - anubissbe/ProjectHub-Mcp GitHub Wiki

Analytics Dashboard

The Analytics Dashboard provides comprehensive insights into project performance, team productivity, and task completion patterns. This guide covers all available metrics and how to interpret them.

📈 Dashboard Overview

Accessing Analytics

  • Global Analytics: Click "Analytics" in the main navigation
  • Project Analytics: Click "Analytics" within any project
  • Quick Stats: Hover over project cards for instant metrics

Dashboard Layout

The analytics dashboard is organized into several key sections:

  1. Overview Cards: High-level metrics at a glance
  2. Charts and Graphs: Visual data representation
  3. Team Performance: Individual and team metrics
  4. Time Analysis: Productivity and efficiency insights
  5. Trend Analysis: Historical performance data

📊 Key Performance Indicators (KPIs)

Project Health Metrics

Completion Rate

  • Percentage of tasks completed vs. total tasks
  • Target: 85%+ for healthy projects
  • Red flag: <70% indicates potential issues
  • Formula: (Completed Tasks / Total Tasks) × 100

On-Time Delivery Rate

  • Percentage of tasks completed by their due date
  • Target: 80%+ for reliable delivery
  • Trend tracking: Improving vs. declining performance
  • Formula: (Tasks Completed On Time / Total Completed Tasks) × 100

Sprint/Milestone Progress

  • Progress toward current sprint or milestone goals
  • Burndown chart showing remaining work
  • Velocity tracking for future planning
  • Scope change tracking

Quality Metrics

Defect Rate

  • Number of bugs found per feature delivered
  • Target: <5% of delivered features have bugs
  • Trend: Decreasing over time indicates improving quality
  • Categories: Critical, High, Medium, Low severity

Rework Percentage

  • Tasks that needed significant revision or redo
  • Target: <10% of tasks require rework
  • Root cause analysis for high rework rates
  • Cost impact of rework on project timeline

Customer Satisfaction Score

  • Stakeholder feedback on delivered features
  • Scale: 1-10 rating system
  • Target: Average score >8.0
  • Feedback categorization: Functionality, Usability, Performance

🕰️ Time Analytics

Time Tracking Insights

Actual vs. Estimated Time

Chart Type: Scatter Plot
X-Axis: Estimated Hours
Y-Axis: Actual Hours
Ideal Line: 45-degree diagonal (perfect estimation)
Analysis:
- Points above line: Under-estimated tasks
- Points below line: Over-estimated tasks
- Cluster patterns: Systematic estimation issues

Estimation Accuracy

  • Percentage of tasks completed within 20% of estimate
  • Accuracy trends over time
  • Individual vs. team estimation patterns
  • Task complexity correlation

Time Distribution

Breakdown by Category:
- Development: 60%
- Testing: 20%
- Planning: 10%
- Meetings: 10%

By Priority:
- Critical: 25%
- High: 40%
- Medium: 30%
- Low: 5%

Productivity Metrics

Velocity Tracking

  • Story points or tasks completed per sprint
  • 3-sprint rolling average for stability
  • Velocity trends: improving, stable, or declining
  • Capacity planning based on historical velocity

Cycle Time Analysis

  • Average time from task start to completion
  • Breakdown by task type and complexity
  • Bottleneck identification in workflow
  • Comparison across team members

Lead Time Measurement

  • Time from task creation to completion
  • Queue time vs. active work time
  • Process efficiency indicators
  • Customer response time metrics

👥 Team Performance Analytics

Individual Performance

Task Completion Metrics

  • Tasks completed per week/month
  • Average task completion time
  • On-time delivery rate by person
  • Quality metrics (bugs, rework) by assignee

Workload Analysis

Team Member: John Doe
- Active Tasks: 5
- Estimated Hours Remaining: 24
- Capacity Utilization: 85%
- Overdue Tasks: 1
- Recent Completions: 8 this week

Skill Development Tracking

  • Task complexity progression over time
  • New technology/framework adoption
  • Cross-functional capability development
  • Training and certification progress

Team Collaboration

Communication Metrics

  • Comments per task average
  • Response time to mentions/questions
  • Knowledge sharing indicators
  • Cross-team collaboration frequency

Handoff Efficiency

  • Time tasks spend in each status
  • Smooth vs. problematic handoffs
  • Communication quality during transitions
  • Dependency resolution speed

📉 Trend Analysis

Historical Performance

Monthly Trends

Last 6 Months Performance:
Jan: 82% completion rate, 15 tasks/week velocity
Feb: 85% completion rate, 17 tasks/week velocity
Mar: 79% completion rate, 14 tasks/week velocity
Apr: 88% completion rate, 19 tasks/week velocity
May: 91% completion rate, 21 tasks/week velocity
Jun: 89% completion rate, 20 tasks/week velocity

Trend: Generally improving with seasonal variation

Seasonal Patterns

  • Holiday/vacation impact on productivity
  • End-of-quarter push effects
  • Budget cycle influences
  • Team ramping/scaling periods

Predictive Analytics

Completion Forecasting

  • Based on current velocity and remaining work
  • Monte Carlo simulation for deadline probability
  • Risk factors affecting timeline
  • Resource requirement projections

Quality Prediction

  • Defect prediction based on complexity metrics
  • Risk scoring for tasks and features
  • Testing effort estimation
  • Customer satisfaction forecasting

🔍 Filtering and Segmentation

Time Period Filters

  • This Week: Current week performance
  • This Month: Monthly metrics and trends
  • This Quarter: Quarterly business alignment
  • This Year: Annual performance review
  • Custom Range: Specific date range analysis
  • Sprint/Milestone: Focused on specific iterations

Team Filters

  • All Teams: Organization-wide view
  • My Team: Current team performance
  • Individual: Personal performance metrics
  • Department: Cross-team department view
  • Role-based: Performance by job function

Project Filters

  • Active Projects: Currently running projects
  • Completed Projects: Historical project analysis
  • By Client: Client-specific performance
  • By Type: Project category analysis
  • By Priority: Business priority alignment

📊 Chart Types and Visualizations

Performance Charts

Burndown Charts

  • Remaining work vs. time
  • Ideal burndown line vs. actual progress
  • Scope change indicators
  • Sprint goal achievement tracking

Velocity Charts

  • Historical velocity with trend lines
  • Commitment vs. completion comparison
  • Capacity planning indicators
  • Team stability metrics

Cumulative Flow Diagrams

  • Work items in each status over time
  • Bottleneck identification
  • Flow efficiency analysis
  • WIP limit effectiveness

Distribution Charts

Task Status Distribution

Pie Chart Breakdown:
- Completed: 45% (Green)
- In Progress: 25% (Blue)
- Pending: 20% (Gray)
- Blocked: 7% (Red)
- Testing: 3% (Yellow)

Priority Distribution

Bar Chart:
Critical: ███ (15 tasks)
High:     ████████ (40 tasks)
Medium:   ████████████ (60 tasks)
Low:      █████ (25 tasks)

Time Tracking Heatmap

  • Daily activity patterns
  • Peak productivity hours
  • Team synchronization
  • Remote work patterns

📝 Reports and Exports

Standard Reports

Executive Summary

  • High-level KPIs and trends
  • Risk indicators and mitigation status
  • Resource utilization summary
  • Budget and timeline status

Team Performance Report

  • Individual contributor metrics
  • Team collaboration indicators
  • Skill development progress
  • Workload balance analysis

Project Health Report

  • Milestone achievement status
  • Quality and defect tracking
  • Stakeholder satisfaction metrics
  • Delivery timeline analysis

Custom Reports

Report Builder Features:

  • Drag-and-drop metric selection
  • Custom date range selection
  • Multiple chart type options
  • Automated scheduling and delivery
  • Export formats: PDF, Excel, CSV, PowerPoint

Saved Report Templates:

  • Weekly team status
  • Monthly executive summary
  • Quarterly business review
  • Annual performance analysis
  • Client-specific deliverables

🔔 Alerts and Notifications

Performance Alerts

Threshold-based Alerts:

  • Completion rate drops below 80%
  • Velocity decreases by >20% week-over-week
  • Overdue tasks exceed 5% of total
  • Team utilization exceeds 100%
  • Quality metrics fall below targets

Trend-based Alerts:

  • 3-week declining performance trend
  • Increasing cycle time patterns
  • Growing backlog size
  • Scope creep indicators

Notification Channels

In-App Notifications:

  • Dashboard alert badges
  • Real-time metric updates
  • Threshold breach warnings
  • Trend change notifications

Email Alerts:

  • Daily summary for managers
  • Weekly reports for stakeholders
  • Monthly business reviews
  • Immediate alerts for critical issues

Slack Integration:

  • Team channel updates
  • Personal direct messages
  • Bot commands for quick metrics
  • Automated report delivery

🎯 Setting and Tracking Goals

Goal Configuration

SMART Goals Framework:

  • Specific: Clear, well-defined objectives
  • Measurable: Quantifiable metrics
  • Achievable: Realistic targets
  • Relevant: Aligned with business objectives
  • Time-bound: Clear deadlines

Example Goals:

  • Increase team velocity by 15% this quarter
  • Reduce defect rate to under 3% by year-end
  • Improve on-time delivery to 90% within 6 months
  • Decrease cycle time by 20% through process optimization

Goal Tracking

Progress Visualization:

  • Progress bars with current vs. target
  • Trend lines showing trajectory
  • Milestone markers for key dates
  • Risk indicators for off-track goals

Regular Reviews:

  • Weekly goal check-ins
  • Monthly goal adjustment sessions
  • Quarterly goal setting workshops
  • Annual goal retrospectives

Next: Explore Development Setup for technical implementation details.