Analytics Dashboard

The Analytics Dashboard in ProjectHub-MCP v4.5.1 provides comprehensive insights into project performance, team productivity, and task completion patterns. This enterprise-grade analytics system covers all available metrics and how to interpret them for maximum business value.

📈 Dashboard Overview

Accessing Analytics

• Global Analytics: Click "Analytics" in the main navigation
• Project Analytics: Click "Analytics" within any project
• Quick Stats: Hover over project cards for instant metrics

Dashboard Layout

The analytics dashboard is organized into several key sections:

1. Overview Cards: High-level metrics at a glance
2. Charts and Graphs: Visual data representation
3. Team Performance: Individual and team metrics
4. Time Analysis: Productivity and efficiency insights
5. Trend Analysis: Historical performance data

📊 Key Performance Indicators (KPIs)

Project Health Metrics

Completion Rate

• Percentage of tasks completed vs. total tasks
• Target: 85%+ for healthy projects
• Red flag: <70% indicates potential issues
• Formula: (Completed Tasks / Total Tasks) × 100

On-Time Delivery Rate

• Percentage of tasks completed by their due date
• Target: 80%+ for reliable delivery
• Trend tracking: Improving vs. declining performance
• Formula: (Tasks Completed On Time / Total Completed Tasks) × 100

Sprint/Milestone Progress

• Progress toward current sprint or milestone goals
• Burndown chart showing remaining work
• Velocity tracking for future planning
• Scope change tracking

Quality Metrics

Defect Rate

• Number of bugs found per feature delivered
• Target: <5% of delivered features have bugs
• Trend: Decreasing over time indicates improving quality
• Categories: Critical, High, Medium, Low severity

Rework Percentage

• Tasks that needed significant revision or redo
• Target: <10% of tasks require rework
• Root cause analysis for high rework rates
• Cost impact of rework on project timeline

Customer Satisfaction Score

• Stakeholder feedback on delivered features
• Scale: 1-10 rating system
• Target: Average score >8.0
• Feedback categorization: Functionality, Usability, Performance

🕰️ Time Analytics

Time Tracking Insights

Actual vs. Estimated Time

Chart Type: Scatter Plot
X-Axis: Estimated Hours
Y-Axis: Actual Hours
Ideal Line: 45-degree diagonal (perfect estimation)
Analysis:
- Points above line: Under-estimated tasks
- Points below line: Over-estimated tasks
- Cluster patterns: Systematic estimation issues

Estimation Accuracy

• Percentage of tasks completed within 20% of estimate
• Accuracy trends over time
• Individual vs. team estimation patterns
• Task complexity correlation

Time Distribution

Breakdown by Category:
- Development: 60%
- Testing: 20%
- Planning: 10%
- Meetings: 10%

By Priority:
- Critical: 25%
- High: 40%
- Medium: 30%
- Low: 5%

Productivity Metrics

Velocity Tracking

• Story points or tasks completed per sprint
• 3-sprint rolling average for stability
• Velocity trends: improving, stable, or declining
• Capacity planning based on historical velocity

Cycle Time Analysis

• Average time from task start to completion
• Breakdown by task type and complexity
• Bottleneck identification in workflow
• Comparison across team members

Lead Time Measurement

• Time from task creation to completion
• Queue time vs. active work time
• Process efficiency indicators
• Customer response time metrics

👥 Team Performance Analytics

Individual Performance

Task Completion Metrics

• Tasks completed per week/month
• Average task completion time
• On-time delivery rate by person
• Quality metrics (bugs, rework) by assignee

Workload Analysis

Team Member: John Doe
- Active Tasks: 5
- Estimated Hours Remaining: 24
- Capacity Utilization: 85%
- Overdue Tasks: 1
- Recent Completions: 8 this week

Skill Development Tracking

• Task complexity progression over time
• New technology/framework adoption
• Cross-functional capability development
• Training and certification progress

Team Collaboration

Communication Metrics

• Comments per task average
• Response time to mentions/questions
• Knowledge sharing indicators
• Cross-team collaboration frequency

Handoff Efficiency

• Time tasks spend in each status
• Smooth vs. problematic handoffs
• Communication quality during transitions
• Dependency resolution speed

📉 Trend Analysis

Historical Performance

Monthly Trends

Last 6 Months Performance:
Jan: 82% completion rate, 15 tasks/week velocity
Feb: 85% completion rate, 17 tasks/week velocity
Mar: 79% completion rate, 14 tasks/week velocity
Apr: 88% completion rate, 19 tasks/week velocity
May: 91% completion rate, 21 tasks/week velocity
Jun: 89% completion rate, 20 tasks/week velocity

Trend: Generally improving with seasonal variation

Seasonal Patterns

• Holiday/vacation impact on productivity
• End-of-quarter push effects
• Budget cycle influences
• Team ramping/scaling periods

Predictive Analytics

Completion Forecasting

• Based on current velocity and remaining work
• Monte Carlo simulation for deadline probability
• Risk factors affecting timeline
• Resource requirement projections

Quality Prediction

• Defect prediction based on complexity metrics
• Risk scoring for tasks and features
• Testing effort estimation
• Customer satisfaction forecasting

🔍 Filtering and Segmentation

Time Period Filters

• This Week: Current week performance
• This Month: Monthly metrics and trends
• This Quarter: Quarterly business alignment
• This Year: Annual performance review
• Custom Range: Specific date range analysis
• Sprint/Milestone: Focused on specific iterations

Team Filters

• All Teams: Organization-wide view
• My Team: Current team performance
• Individual: Personal performance metrics
• Department: Cross-team department view
• Role-based: Performance by job function

Project Filters

• Active Projects: Currently running projects
• Completed Projects: Historical project analysis
• By Client: Client-specific performance
• By Type: Project category analysis
• By Priority: Business priority alignment

📊 Chart Types and Visualizations

Performance Charts

Burndown Charts

• Remaining work vs. time
• Ideal burndown line vs. actual progress
• Scope change indicators
• Sprint goal achievement tracking

Velocity Charts

• Historical velocity with trend lines
• Commitment vs. completion comparison
• Capacity planning indicators
• Team stability metrics

Cumulative Flow Diagrams

• Work items in each status over time
• Bottleneck identification
• Flow efficiency analysis
• WIP limit effectiveness

Distribution Charts

Task Status Distribution

Pie Chart Breakdown:
- Completed: 45% (Green)
- In Progress: 25% (Blue)
- Pending: 20% (Gray)
- Blocked: 7% (Red)
- Testing: 3% (Yellow)

Priority Distribution

Bar Chart:
Critical: ███ (15 tasks)
High:     ████████ (40 tasks)
Medium:   ████████████ (60 tasks)
Low:      █████ (25 tasks)

Time Tracking Heatmap

• Daily activity patterns
• Peak productivity hours
• Team synchronization
• Remote work patterns

📝 Reports and Exports

Standard Reports

Executive Summary

• High-level KPIs and trends
• Risk indicators and mitigation status
• Resource utilization summary
• Budget and timeline status

Team Performance Report

• Individual contributor metrics
• Team collaboration indicators
• Skill development progress
• Workload balance analysis

Project Health Report

• Milestone achievement status
• Quality and defect tracking
• Stakeholder satisfaction metrics
• Delivery timeline analysis

Custom Reports

Report Builder Features:

• Drag-and-drop metric selection
• Custom date range selection
• Multiple chart type options
• Automated scheduling and delivery
• Export formats: PDF, Excel, CSV, PowerPoint

Saved Report Templates:

• Weekly team status
• Monthly executive summary
• Quarterly business review
• Annual performance analysis
• Client-specific deliverables

🔔 Alerts and Notifications

Performance Alerts

Threshold-based Alerts:

• Completion rate drops below 80%
• Velocity decreases by >20% week-over-week
• Overdue tasks exceed 5% of total
• Team utilization exceeds 100%
• Quality metrics fall below targets

Trend-based Alerts:

• 3-week declining performance trend
• Increasing cycle time patterns
• Growing backlog size
• Scope creep indicators

Notification Channels

In-App Notifications:

• Dashboard alert badges
• Real-time metric updates
• Threshold breach warnings
• Trend change notifications

Email Alerts:

• Daily summary for managers
• Weekly reports for stakeholders
• Monthly business reviews
• Immediate alerts for critical issues

Slack Integration:

• Team channel updates
• Personal direct messages
• Bot commands for quick metrics
• Automated report delivery

🎯 Setting and Tracking Goals

Goal Configuration

SMART Goals Framework:

• Specific: Clear, well-defined objectives
• Measurable: Quantifiable metrics
• Achievable: Realistic targets
• Relevant: Aligned with business objectives
• Time-bound: Clear deadlines

Example Goals:

• Increase team velocity by 15% this quarter
• Reduce defect rate to under 3% by year-end
• Improve on-time delivery to 90% within 6 months
• Decrease cycle time by 20% through process optimization

Goal Tracking

Progress Visualization:

• Progress bars with current vs. target
• Trend lines showing trajectory
• Milestone markers for key dates
• Risk indicators for off-track goals

Regular Reviews:

• Weekly goal check-ins
• Monthly goal adjustment sessions
• Quarterly goal setting workshops
• Annual goal retrospectives

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Next: Explore Development Setup for technical implementation details.